Marketing Project Specialist

Trimble Inc.-posted about 1 month ago

Full-time • Mid Level

Onsite • Lake Oswego, OR

1,001-5,000 employees

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The Marketing Project Manager plays a foundational and critical role in the successful execution and delivery of global marketing programs, initiatives, and campaigns. This position requires 3-5 years of experience and is focused on driving predictable execution across a complex, highly matrixed organization characteristic of a global B2B SaaS environment. Reporting to the Senior Marketing Project Manager, you will be the primary engine ensuring projects move efficiently from planning through delivery. You will own the project coordination, rigorous documentation, consistent process adherence, and precise task management. By bringing structure, clarity, and accountability to our execution workflows, you will directly support the Marketing organization's ability to deliver high-quality, on-time results that impact the global revenue pipeline. We are seeking a detail-oriented, organized, and proactive professional with proven success in managing multiple concurrent projects. Success in this role depends on expert organizational skills, clear and assertive communication, and an eagerness to apply project management best practices to drive scalable marketing execution.

Project Management and Execution
End-to-End Coordination: Own the successful execution of defined global B2B marketing projects (e.g., product launch enablement, key demand generation campaigns, high-value content initiatives) by establishing, tracking, and managing the project schedule, progress, and dependencies.
Process Governance: Work rigorously within established project management processes and Marketing PMO governance to maintain efficiency and consistency across all initiatives.
Project Tool Management: Serve as the expert user of our project management software (e.g., Wrike, Asana, or Smartsheet) to accurately update statuses, assign and track tasks, manage timelines, and ensure a single source of truth for all project information.
Cross-Functional and Global Support
Cross-Functional Liaison: Act as the key operational liaison to coordinate efforts and timelines across diverse internal teams, including Digital Experience, Revenue Marketing, Product Management, Sales Enablement, and regional/country marketing teams.
Dependency Management: Proactively identify, communicate, and resolve project dependencies and potential roadblocks across functional teams to ensure smooth and uninterrupted execution.
Stakeholder Communication: Clearly communicate project timelines, status updates, and dependency needs to team members and internal clients globally to ensure alignment and timely decision-making.
Documentation, Scope, and Budget Tracking
Reporting and Artifacts: Prepare, maintain, and submit clear and concise activity logs, detailed status updates, and progress reports for assigned projects, ensuring documentation is organized and easily accessible.
Scope and Resource Tracking: Actively track project scope to flag potential scope creep. Assist senior managers in monitoring resource utilization to ensure projects are delivered effectively and potential delays are escalated promptly.
Budget Support (Tracking): Manage and track project expenses against the established marketing budget, accurately reporting discrepancies or overruns to the Project Sponsor.

The ideal candidate has a proven track record of managing marketing projects in a complex, fast-paced environment, preferably within the B2B SaaS or technology sector.
3-5 years of progressive professional experience in project management, project coordination, or business operations, ideally supporting a Marketing or Product organization.
Must be digitally savvy with proven experience utilizing AI and efficiency tools (e.g., prompt engineering, automation platforms, advanced project management features) to increase personal and team productivity.
Exceptional organizational skills and meticulous attention to detail with the ability to manage 5-10 concurrent projects effectively.
Demonstrated proficiency with Project Management Software (such as Wrike, Asana, SmartSheet, or similar enterprise-level tools).
Excellent written and verbal communication skills, with a proven ability to convey clear information to technical and non-technical stakeholders.
A proactive, problem-solving mindset with a willingness to quickly learn new processes and navigate a highly matrixed, global business environment.
High integrity and humility—a willingness to proactively ask questions, seek clarification, and maintain accountability.
Bachelor's degree or equivalent practical work experience.

Understanding of sales and marketing technologies (such as Salesforce, Marketing Cloud/Pardot/Marketo, ABM Platforms, etc.) is a significant plus.
Project Management certifications are a plus, including examples such as Certified Associate in Project Management (CAPM), Project Management Professional (PMP), or Certified ScrumMaster (CSM).

Trimble offers comprehensive core benefits that include Medical, Dental, Vision, Life, Disability, Time off plans and retirement plans.
Most of our businesses also offer tax savings plans for health, dependent care and commuter expenses as well as Paid Parental Leave and Employee Stock Purchase Plan.

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