Marketing Project Manager (E6032)

IEEE•Piscataway, NJ

About The Position

The Project Manager to the CMO and BMC will provide high-level support in a fast-paced and dynamic environment, working closely with the Chief Marketing Officer, Executive Assistant, and BMC leadership team. This role involves a blend of project management, data analysis, writing and editing, research, and high-level administrative and relationship support functions. Responsibilities include coordinating special projects, compiling and synthesizing data/information, and completing complex reports and analyses, as well as contract management and execution, Marketing agency relations, and evaluation. The role reports to the CMO but may also support Brand, Marketing & Communications initiatives across the BMC and coordination across the broader Marketing enterprise.

Requirements

Bachelor's degree or equivalent experience Req
4-7 years Project management experience working with senior executives to ensure the effectiveness and efficient operation of a department; Technological aptitude and adept at learning new technologies and systems. Ideally has brand and marketing knowledge. Req
Strong skills in PPT, Excel and spreadsheet analysis. Strong data analysis and report synthesis.
Able to compose strategic rationale in research and reporting.
Ability to understand complex strategic plans and translate into proposals.
The individual must have excellent communication and influencing skills that enables them to work across the enterprise, connecting the various marketing teams
Occasional travel may be required

Responsibilities

Project Management and Administration: Possess advanced organizational skills and the ability to manage complex projects and high-stakes situations. Serve as a bridge between senior management and the rest of the organization, ensuring smooth operations and strategic alignment.
Report Compilation and Analysis: Gather, compile, and analyze data and information to produce complex reports that inform decision-making. Convert complex reports into plain English for broad dissemination. Utilize Microsoft Excel, AI, and other tools to analyze data, generate reports, and provide insights to inform decision-making. Prepare visualizations and presentations of data findings.
Contract & IPR management: Prepares and manages the required processes for contracts & IPRs for the CMO
Marketing and brand agency liaison
Research: Conduct research to support the CMO’s initiatives, providing data-driven insights and recommendations. Stay updated on brand, Marketing, and industry trends and best practices to provide relevant information and recommendations. This includes marketing ‘mega trends’ and other related topics. Prepare research reports and summaries.
Social Media Management: Assist in the creation, monitoring, and management of the CMO’s social media presence to enhance engagement and communication with the IEEE community and the general public. Develop text and video content for social media posts. Monitor social media engagement and respond to comments. Analyze social media metrics to assess performance and drive for enhancements.
Presentation Development: Create and prepare presentations/talks for meetings, conferences, and other events to effectively communicate the CMO’s vision and objectives. Create presentations using both Microsoft 365 and Google Suite. Gather and incorporate feedback to improve presentations. Coordinate with team members to gather necessary content.
Project Management: Manage internal and external special projects in coordination with brand and marketing stakeholders & OUs on behalf of the CMO Develop project plans and timelines, monitor progress, and adjust as needed to meet deadlines. Manage other special projects from the CMO as requested.
Writing and Editing: Draft and edit reports, correspondence, and other documents as needed. Craft and refine documents, reports, and communications for clarity and impact. Prepare materials on a variety of matters for key internal or external audiences. Reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
Tracking and Reporting: Monitor the progress of various initiatives and projects, preparing status reports, and ensuring milestones are met. Track project timelines and deliverables. Communicate progress updates to stakeholders. Identify and address any issues or delays. Attend BMC leadership meetings and other meetings to take thorough notes of proceedings and ensure follow-up on action items. Create, organize, and maintain electronic files for the CMO
Relationship Management: Build and maintain relationships with internal and external stakeholders to advance the CMO’s agenda. Liaise with internal and external stakeholders. Communicate regularly with stakeholders to understand their needs and concerns and recommend follow-up approaches.
Backup Role: Serve as the backup to the CMO’s Executive Assistant when unavailable Prepare the CMO for meetings, manage correspondence, and work with the Executive Assistant to ensure all of the ED's preparation needs for events are anticipated and met. Coordinate briefings with relevant staff and manage the flow of information to and from the Office of the CMO and across OUs.