Marketing Prequalification Specialist

S&ME, Inc.•Columbia, SC

2d•Hybrid

About The Position

Are you seeking an exciting opportunity to grow your career in a hybrid environment while driving meaningful improvements to the processes that power our business development success? Step into a high‑impact role as a Marketing Prequalification Specialist on our Marketing team, located in any of our offices across Raleigh, Charlotte, Greensboro, Nashville, Columbia, Atlanta, Huntsville, Columbus, or Cincinnati. Visit the Life tab on our LinkedIn profile to learn more about life at S&ME. What You Will Do: As a Marketing Prequalification Specialist, you will focus on maintaining and updating company qualifications using web-based third-party vendor portals and standard government forms. You will frequently collaborate with multiple departments to reach business goals and will help improve our qualification submittal process and champion data management activities. Additional responsibilities include file management of marketing materials, information system maintenance, and supporting marketing and client development efforts. This hybrid position offers the best of both worlds: collaborative in-office time with colleagues and the flexibility of remote work a few days a week.

Requirements

Education: Bachelor's degree in a related field preferred
Experience: Minimum of 2 years of experience in marketing, procurement, or a related field, with a focus on client prequalification processes.
Strong attention to detail and organizational skills
Excellent interpersonal, verbal, and written communication skills
Resourceful and adaptable, thriving in environments where solutions aren't immediately obvious
Proficiency in Microsoft Office Suite and procurement platforms
Ability to work independently and manage multiple tasks simultaneously
Knowledge of industry standards and compliance requirements
Willingness to accommodate occasional travel may be required for client meetings or industry events

Nice To Haves

AEC industry experience preferred
Experience with specific client prequalification platforms, a plus
Experience with CRM and SharePoint systems, a plus

Responsibilities

Client Prequalification Management: Create, update, and maintain our business profiles and qualifications packages for various client prequalifications.
Documentation: Ensure all required documents, forms, certifications, and information are current and accurately reflect our company's capabilities and compliance (including SF330, SF254, SAM.gov, firm licenses, and certifications). Collaborate with the marketing team to ensure personnel and project-related information is updated and organized within our existing systems.
Compliance: Monitor changes in client prequalification requirements and S&ME personnel and ensure our submissions meet these standards.
Coordination: Work closely with internal departments to gather necessary information and documentation for prequalification submissions. May assist with proposal development support and in the proposal close-out process.
Reporting: Generate regular reports on the status of prequalification submissions, analyze opportunities and project fees/budgets associated with those respective clients, and propose areas for improvement for our overall prequalification submittal process.
Audit: Companywide marketing data, including MBE vendors, ESG development, employee licenses, and certification audits.
Communication: Liaise with clients to clarify requirements and resolve any issues related to prequalification submissions.

Benefits

Comprehensive Health & Wellness Programs
Medical, Dental & Vision Plans with HSA and FSA options - plus no medical premium increase in 2026
Wellness Program offering $50 off per month on 2027 premiums
Pet Insurance for your furry family members
Ownership & Financial Perks
100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution
401(k) Retirement Plan to help you plan ahead
Term Life & Long-Term Care Coverage - available Spring 2026
Work-Life Balance & Career Development
Paid Holidays, PTO with rollover options, and Paid Maternity & Paternity Leave
Mentorship & Career Development Programs, Tuition Reimbursement, and Credential Incentive Program
Employee Recognition Program, $2,000 Referral Bonuses, and a company vehicle & fuel card for project-based roles