Marketing Operations Manager (RFP Database Manager))

ZipRecruiter-posted about 1 year ago
$90,000 - $125,000/Yr
Full-time • Mid Level
New York, NY
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The Marketing Operations Manager (RFP Database Manager) at Vestwell is responsible for managing and maintaining the RFP database and repository of responses. This role involves developing high-quality content related to the firm's products and services, ensuring accuracy and accessibility to support business development and sales teams. The ideal candidate will have a strong background in RFP database management and exceptional organizational skills.

  • Manage and maintain the RFP database, ensuring all content is current and relevant.
  • Create a content management calendar to keep content accurate and up to date.
  • Collaborate with subject matter experts to develop and refine responses to RFPs, RFIs, and DDQs.
  • Ensure all responses are accurate, consistent, and align with the company's messaging and branding.
  • Continuously source new responses from RFPs and ensure new content is added to the database.
  • Complete peer reviews on in-progress RFPs as needed.
  • Implement best practices for database management to improve efficiency and accessibility.
  • Partner with the database vendor to ensure effective use of the tool and implement new functionality as needed.
  • Provide training and support to team members on using the RFP database tool.
  • Generate reports on database usage and effectiveness, identifying areas for improvement.
  • Assist with database upgrades, new features, and beta testing as needed.
  • Bachelor's degree in creative writing, communications, journalism, English, finance, business, or a related field.
  • MBA or advanced degree preferred.
  • 5-7 years of proven experience in database management and/or RFP writing, with at least 2 years in an RFP role required.
  • Familiarity with RFP database tools and software, specifically Responsive, Qvidian, and similar tools is required.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work effectively with cross-functional teams.
  • Strong project management skills and the ability to prioritize tasks effectively.
  • Experience in technical writing, editing, and content development required.
  • Competitive health coverage
  • Generous vacation offering
  • Hybrid office policy
  • 401(k) plan
  • Support for remote work with necessary equipment provided
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