Marketing Operations Administrator

Hays Electrical Services•Houston, TX

3d•Onsite

About The Position

The Marketing and Events Administrator exists to provide operational and administrative support to the Marketing and Events Department. By assisting with event preparation, marketing activities, and internal coordination, this role ensures the department functions efficiently and effectively.

Requirements

Highly organized with the ability to manage multiple priorities and deadlines
Strong attention to detail and consistency
Follows established processes, templates, and brand standards
Clear, professional written communication skills
Receptive to feedback and revisions
Exercises sound judgment and discretion with internal information
Consistently meets deadlines without reminders
Strong follow-through and task ownership
Dependable, responsive, and accountable
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Comfortable using SharePoint, Teams, or similar platforms
Able to follow digital workflows and file-naming standards
Working knowledge of marketing and social media fundamentals
Able to format and schedule emails and social posts accurately
Comfortable using design templates or tools like Canva
Identifies gaps and asks the right questions
Resolves minor issues independently
Works effectively with minimal supervision
Thrives in a fast-paced, deadline-driven environment
Adjust priorities quickly while maintaining quality
Flexible and supportive of evolving marketing needs

Responsibilities

Prepare materials and coordinate logistics for internal and external events.
Assist with registration, communications, and on-site support as needed.
Maintain organized records of event details to ensure accurate documentation.
Support event-related marketing tasks such as invitations, signage coordination, and post-event follow-ups.
Support creation, editing, and distribution of marketing materials (digital content, flyers, presentations).
Maintain marketing calendars, schedules, and deadlines.
Assist with social media posts, email campaigns, and other communications.
Track marketing requests and help prioritize tasks based on timelines and needs.
Organize vendor and contact information for easy reference.
Track budgets, invoices, and other departmental documents.
Track marketing requests, priorities, and statuses to support workflow management.
Prepare reports, summaries, and support documentation as requested by the Marketing and Events Coordinator.
Manage and maintain cross-functional inventories for marketing materials, event supplies, and branded assets.
Oversee SharePoint organization, ensuring files, templates, and resources are up to date and easily accessible.
Support the development, documentation, and maintenance of Standard Operating Procedures (SOPs) related to marketing and event operations.
Collect, organize, and analyze data related to marketing campaigns and events to support reporting and continuous improvement.
Help gather information, photos, and input from internal teams for marketing use.
Organize and maintain marketing files, photos, videos, brand assets, and templates in SharePoint or designated systems.
Communicate updates and assist with internal departmental coordination.
Support meetings, projects, and initiatives by coordinating necessary materials.
Support basic email marketing efforts including formatting, proofreading, scheduling, and list coordination.