Marketing & Events Assistant

Simpson Thacher & Bartlett LLP•New York, NY

8d•$55,000 - $65,000•Hybrid

About The Position

The Marketing and Events Assistant is responsible for supporting the Client Development & Engagement Events Team by providing administrative, event planning and production support, ensuring that the Firm’s high standard of excellence is met.

Requirements

Strong written and verbal communications and organizational skills
Proficiency in Microsoft Office programs and Adobe Suite
Strong learning aptitude, attention to detail and self-motivated to produce accurate, timely and complete work product
Ability to work independently and collaboratively in a demanding environment
Ability to anticipate requests for information essential to meet the needs appropriate to their role
Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior
Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices
Must be flexible and willing to work additional hours and travel to onsite event locations as needed
Ability to innovate and think creatively
1 year of experience working in a high-paced, deadline-driven, professional-services environment; law-firm experience a plus
Bachelor’s degree

Nice To Haves

Major in Advertising, Marketing, Communications, Public Relations or related field

Responsibilities

Support the Events Team with administrative aspects of planning and managing events.
Support event logistics throughout the lifecycle of an event, including, but not limited to, venue/experience research, invitation design and distribution, collating RSVPs, nametags, posters and other event collateral, sourcing and ordering promotional items/swag, onsite support.
Coordinate the distribution of tickets for sporting events, concerts, shows, etc.
Coordinate internal office events.
Coordinate the purchase and distribution of client gifts.
Maintain inventory of promotional items/swag and other marketing related items; this aspect of role can be sometimes physical in nature.
Ensure that all process documents, event templates, and calendars are kept updated.
Prepare and process payments and invoices, reconciling company credit card statements via Chrome River.
Ensure guest list and other event-specific data are uploaded into the Firm’s CRM platform.
Support CDE projects and other Firm initiatives as needed.
Perform all other administrative tasks supporting the events team as needed.