Marketing Coordinator

VHB•Princeton, NJ

1d•$28 - $35•Hybrid

About The Position

VHB is seeking a Marketing Coordinator to join the team. This position assists and/or prepares in drafting and producing routine proposals, qualifications, and other marketing materials with close supervision and support from a regional team of marketing professionals. Coordinator positions are tasked with completing all assignments in compliance with client deadlines, proposal budgets, and quality expectations. This position will be actively trained and mentored in all marketing activities across the entire Client-Visibility-Pursuit (C-V-P) lifecycle, with primary focus on pursuits and exposure to VHB’s Focus Forward Approach and Client Focus Program. This role follows a hybrid work model, combining in-office and remote work. Employees will have the flexibility to work from home while also being expected to attend in-office meetings and collaborate on-site as required. Based out of either New York, NY; Princeton, NJ; or Manasquan, NJ.

Requirements

Experience assisting or leading proposals preferred.
Excellent verbal, written, and interpersonal communication skills.
Experience using Microsoft Office Suite and Adobe Creative Cloud.
Demonstrated commitment to quality.
Ability to identify and seek needed information/research skills.
Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers.
Self-motivated, highly organized, and detail oriented.
Persuasive writing techniques.
Ability to adapt to changes with ease.
Demonstrated ability to move projects forward.
Skills and knowledge must be commensurate with required experience and job level
0-3 years of proposal, writing, or marketing experience, preferably in AEC industry
BA in Marketing, English, Communications, or related discipline

Nice To Haves

Involvement in industry affiliations preferred (e.g., SMPS).

Responsibilities

Leads and prepares routine proposals and qualification packages with standard oversight from marketing management and/or senior-level marketing team members.
Leads kick-off meetings with guidance from senior marketing staff or management as needed. Leads and prepares materials for kick-off meetings and standard proposal review processes.
Independently prepares proposal management plans (e.g., outlines, page limits, client technical and administrative requirements, proposal schedule).
Interprets RFP requirements. Assigns tasks to kick-off meeting attendees.
Develops proposal and/or technical writing instructions and actions for technical pursuit members with supervision and guidance as needed.
Leads routine check-in proposal meetings.
Coordinates pursuit presentations preparation and rehearsals.
Serves as a strategist and collaborative partner with technical staff.
Works closely with graphic designers, subject matter experts, and other technical staff to produce compliant, on-time, differentiating proposals.
Regularly communicates with subconsultants and tracks subconsultant materials for proposals.
Verifies that proposal submissions adhere to the solicitation requirements (e.g., formatting, content, page count, schedule, costs, deliverables, milestones).
Verifies compliance with VHB’s branding standards, formats, and template styles.
Evolves and begins to grow skillsets to lead more complex pursuit efforts. Participates in pursuit strategy and capture planning sessions. Shadows senior marketers during Super Strategic pursuits. Provides support as needed.