Marketing Coordinator
About The Position
FFR is looking for a Marketing Coordinator who is highly organized, detail-oriented, and energized by keeping a team running smoothly. FFR’s mission centers on growing and serving our membership community and this role sits at the heart of making that happen through events, campaigns, and Member communications. This role is both the operational engine and a hands-on contributor to the marketing department. The ideal candidate thrives on structure, communicates clearly across teams and vendors, and brings some hands-on marketing experience to support campaign execution. Familiarity with the life insurance or financial services industry is a plus, though a genuine willingness to learn this space matters just as much.
Requirements
- 1 to 4 years of experience in a marketing, project coordination, or administrative role
- Demonstrated experience managing projects or tasks in a tool like ASANA, Monday.com, or similar
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
- Strong written and verbal communication skills, with a professional and polished approach
- High attention to detail and a proactive approach to identifying and resolving issues before they become problems
- Comfortable working with marketing platforms such as email service providers, social media schedulers, or CRMs
- A collaborative team player who is dependable, communicates clearly, and follows through
- Ownership: someone who takes responsibility to ensure that tasks are completed on time and proactively communicates updates and escalates issues appropriately
Nice To Haves
- Experience in the life insurance, financial services, or insurance distribution industry
- Familiarity with Salesforce Marketing Cloud, HubSpot, or similar marketing automation tools
- Experience coordinating events, conferences, or webinars
- Bachelor’s degree in marketing, business, communications, or a related field
Responsibilities
- Own and maintain project timelines, task boards, and workflows in ASANA, ensuring deadlines are visible and met across the marketing team
- Serve as the team’s primary point of coordination for internal scheduling, calendar management, and meeting logistics
- Track open items, follow up on action items, and keep projects moving with autonomy and good judgment
- Organize and maintain shared marketing files, templates, and resources so the team always has access to current materials
- Manage logistics for industry events, webinars, conferences, and internal meetings, from planning through post-event follow-up
- Coordinate with venues, A/V teams, and other external parties to ensure events run smoothly and on schedule
- Handle Zoom webinar setup, registration, and technical coordination for virtual programming
- Maintain event calendars and communicate logistics clearly to stakeholders and attendees
- Serve as a point of contact for marketing vendors, creative agencies, print partners, and other external resources
- Track deliverables, manage timelines, and flag any issues that could affect project completion
- Manage the intake and routing of marketing requests from internal stakeholders and resource partners
- Support the execution of email marketing campaigns, including scheduling, list management, and basic performance reporting
- Assist with social media scheduling and channel management
- Maintain and update marketing collateral, Member resources, and the company website as needed
- Support the marketing team with campaign coordination, reporting, and day-to-day operational tasks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
