Marketing Coordinator

HDR•San Antonio, TX

23d

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. HDR seeks a Marketing Coordinator to work closely with technical staff, senior marketing coordinators, and proposal managers to organize, coordinate, and support proposal submissions for our Power, Industrial, and Waste programs. In addition, you will be involved in capture planning and proposal preparation activities to prepare responses to federal solicitations. If you are highly skilled, great with words, and skilled at multitasking, you’ll excel in our fast-paced environment that values your organizational talents and digital skills. In the role of Marketing Coordinator, we'll count on you to:

Requirements

Excellent written and verbal communication skills
Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Proficient in Adobe Creative Cloud applications, including InDesign

Nice To Haves

Associate or Bachelor’s degree in a related field or equivalent experience
Experience in the A/E/C industry
Demonstrated experience in organizational and coordination activities.
Exceptional attention to detail and organization skills
Demonstrated “self-starter” with a history of completing projects with limited oversight
Strong project management abilities, with the ability to juggle multiple priorities and deliver results under tight deadlines
Strong interpersonal skills: the ability to work cooperatively with diverse teams and personalities; comfortable working with remote team members
Ability and desire to travel and engage with others in-person

Responsibilities

Understand capture planning and the proposal development process
Adhere to proposal schedules and confirm proposal compliance
Actively support senior proposal coordinators and proposal managers in developing proposals from start to finish; (from capture planning to initial kickoff meetings and final submission) ensuring deadlines are met with precision
Participate and support concurrent proposals, including review meetings, follow-up actions, proposal production, and final submittals
Track amendments and clarifications to ensure the final proposal incorporates all required information.
Develop marketing materials, including project sheets, resumes, presentation materials, and other collateral
Assist with editing and proofreading proposal documents
Evaluate technical content to ensure RFP requirements and evaluation criteria are met, and the proposal is compliant
Participate in quality reviews of proposals and interview materials
Track amendments and clarifications to ensure the final proposal incorporates all required information
Support management of client relationship management and financial systems to inform reporting metrics and dashboards
Support planning of large, internal meetings (in-person or virtual)
Coordinate large, internal meetings (in-person and virtual)
Maintain inventory of branded materials used for client visits, conferences, and recruiting
Understand quality, budget, and schedule performance of proposal efforts
Deconstruct proposal contents and capture the material in the firm’s database, continuously updating and refining materials to reflect the latest industry trends, best practices, and success stories
Support activities for client interviews, as well as proposal debriefs
Apply best practices and process improvement initiatives
Perform other duties as assigned