Marketing & Communications Project Manager

Woodcraft Rangers • Los Angeles, CA

68d • $75,000 - $75,000 • Hybrid

About The Position

The Marketing & Communications Project Manager owns the execution and delivery of creative projects across the Marketing & Communications department - including video, photography, and collateral production. This role maintains the master MarComms project calendar, coordinates internal stakeholders and external contractors, manages scopes and invoicing, facilitates cross-departmental meetings, and ensures that all projects meet Woodcraft Rangers' quality and brand standards. This position plays an integral role in the MarComms team, collaborating with the Senior Director of Marketing & Communications, Camp Marketing Director, Director of Brand Creative, and Marketing & Communications Manager, while coordinating with a Strategy Coordinator as needed. The Project Manager also partners closely with internal departments such as Programs, Development, and Operations to ensure seamless campaign execution and timely content delivery.

Requirements

• 3+ years of project or production management experience in marketing, communications, creative agency, or in-house creative team.
• Demonstrated experience managing video and photography productions (pre-production through post-production) and printed/digital collateral workflows.
• Solid written and verbal communication; excellent at preparing clear briefs and status reports.
• Experience working with freelance creative contractors and negotiating scopes and invoices.
• Strong organizational skills and proven ability to manage multiple concurrent projects and deadlines.
• Comfortable with project management tools (Microsoft Office Suite, Monday, Trello, or similar) and basic familiarity with creative tools/file types (Adobe Creative Cloud, Canva, video codecs, image formats).
• Basic budgeting skills and experience coordinating invoice processes with finance.
• Collaborative mindset and ability to work cross-departmentally with minimal supervision.
• Ability to provide and receive feedback and always looking to improve.
• Commitment to equity and mission-driven communications.

Nice To Haves

• Understanding of mission-driven or social impact storytelling.
• Hands-on familiarity with production technicalities (camera, lighting, editing workflows) - able to speak intelligently with vendors.
• Experience maintaining digital asset management systems or organized shared drives.
• Basic knowledge of copyright, usage rights, and media release processes.

Responsibilities

• Maintain and operate the master MarComms project calendar (campaigns, shoots, launches, deadlines, distribution).
• Intake and translate marketing requests into clear creative briefs, timelines, deliverables, and approval gates.
• Manage end-to-end creative projects (video, photo, print & digital collateral): timeline creation, assign tasks to appropriate team members, milestone tracking, follow-up and feedback loop, resource allocation, and final delivery.
• Liaise with and manage relationships with creative contractors and vendors (producers, videographers, photographers, designers, creative agencies) negotiate scopes, manage contracts, submit invoices and track approvals.
• Own contractor scopes of work and ensure alignment between creative brief, budget, and deliverables; coordinate signature/contract routing with Legal/Finance as needed.
• Track budgets at the project level and flag variances early; coordinate with Finance on purchase orders and invoicing workflows.
• Serve as the primary internal project contact: run kickoff meetings, weekly and monthly inter-dept. check-ins, production schedules, feedback cycles, and stakeholder status updates.
• Enforce brand standards and quality control - review assets for brand alignment, messaging accuracy, and production quality before final approvals.
• Facilitate translation of content into multiple languages (including Spanish, Mandarin, and Armenian, as needed); coordinate with vendors or contractors to ensure accuracy, cultural responsiveness, and timely delivery of translated materials.
• Maintain an organized asset library and production documentation (briefs, shot lists, edit notes, usage rights).
• Manage post-production workflows: approvals, captioning/subtitles, file encoding, distribution, and archival.
• Surface schedule or scope risks proactively and propose mitigation options to Director of Brand Creative, Sr. Director of Marketing & Communications, and key stakeholders.
• Facilitate cross-departmental collaboration (Programs, Development, Operations) to ensure marketing timelines and priorities are coordinated.
• Produce simple project reports and post-mortems to document learnings and improve production efficiency.

Benefits

• Paid vacation & sick time
• Health Benefits
• 403(b) retirement
• Pet insurance
• Lifecraft
• Upward mobility
• Career development
• The opportunity to create a lasting positive impact on youth within your community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Accommodation
• Education Level: Bachelor's degree
• Number of Employees: 11-50 employees