Marketing and Sales Coordinator

J SQUARED INC•Buck Creek, IN

26d•Onsite

About The Position

The Marketing & Sales Coordinator supports the execution and coordination of marketing initiatives while also providing project-based support to the sales organization as needed. This role focuses on organization, logistics, content support, and cross-functional coordination to ensure marketing and sales efforts are executed accurately, consistently, and on schedule. The position plays a critical support role in enabling the Marketing Supervisor and Sales team to operate efficiently and scale initiatives effectively.

Requirements

Associate’s or Bachelor’s degree in Marketing, Communications, Business, or related field preferred
Strong organizational and time management skills
Ability to manage multiple tasks and deadlines with accuracy
Proficiency with basic digital tools, spreadsheets, and collaboration platforms
Familiarity with social media platforms and general marketing concepts preferred

Responsibilities

Support execution of marketing campaigns, promotions, and communications
Assist with preparation and organization of marketing materials and collateral
Track and manage promotional and giveaway inventory
Support social media posting and engagement using approved content
Assist with photography needs, including headshots, events, and product imagery (as needed)
Maintain marketing calendars, checklists, and documentation
Coordinate trade show logistics, materials, orders, and scheduling
Prepare, pack, and track shipments and returns
Verify materials prior to shipment and maintain detailed checklists
Publish trade show details to shared calendars and internal communications
Maintain accurate and organized records related to the company’s textile program, ensuring consistent documentation, data integrity, and cross-functional visibility.
Maintaining detailed records of textile selections and ensuring the website and 3D media specialist renderings reflect current textile program
Coordinating the ordering, tracking, and organization of textile sample library and lists
Managing the distribution of textile samples and marketing materials to the sales team as needed
Working directly with textile vendors to request, collect, and maintain current price lists and product information such as specs, testing, MOQ, and continuity.
Publishing and distributing approved textile pricing and program updates to the Tennessee upholstery facility and the Cost Accountant to support accurate costing and production alignment
Ensuring textile-related documentation is current, accessible, and aligned across Marketing, Sales, Operations (PD), and Finance teams
Collect vendor quotes and pricing comparisons
Track marketing-related expenses and maintain basic spreadsheets
Assist with monthly reporting related to marketing activity and performance metrics
Maintain organized records for marketing and sales support projects
Assist the Customer Experience Manager with state contract documentation gathering, organization, and record maintenance
Support tracking and updating of contract-related files and compliance documentation
Maintain organized digital records to ensure accessibility and audit readiness
Assist the Installation Manager with preparation and organization of project packets as needed
Support documentation assembly for installation schedules, site requirements, and project reference materials
Help ensure installation-related paperwork is accurate, complete, and distributed appropriately
Assisting with preparation and organization of sales materials, presentations, and bid-related documents
Supporting coordination of sales initiatives, promotions, or campaigns in partnership with Marketing and Sales leadership
Assisting with data organization, list preparation, or CRM-related support tasks as assigned
Providing logistical or administrative support for sales meetings, training sessions, or internal events
Supporting cross-functional projects that require coordination between Marketing, Sales, and Operations
Work closely with the Marketing Supervisor to prioritize tasks and timelines
Coordinate with Sales, CX, Operations, and Finance teams as needed
Communicate status updates and flag issues or delays proactively
Maintain a high level of professionalism and attention to detail