Marketing Administrative Assistant

Kimley-Horn • Pleasanton, CA

8d • $65,000 - $80,000 • Onsite

About The Position

Kimley-Horn is looking for a Marketing Administrative Assistant to join our team in Pleasanton, California (CA)! This is not a remote position.

Requirements

• 2+ years in a corporate/professional environment in an Administrative role
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Detail-oriented
• Strong organizational skills and multi-tasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently

Responsibilities

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
• Maintain general marketing inbox
• Prepare expense reports and book travel
• Responsible for day-to-day production of proposals, leave behinds, reports, etc.
• Support conference and event planning efforts
• Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
• Supporting graphic designers with various production and development needs
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
• Update and maintain project, employee, and client data in Vision (marketing database)
• Print and bind large, technical documents
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator
• Coordinate conference rooms/meetings/staff calendars
• Coordinate and arrange FedEx and courier delivery services
• Track and report recently won projects
• Additional duties as assigned

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees