Marine Administrator - Boston Harbor City Cruises

Hornblower•Boston, MA

About The Position

It is the responsibility of the Marine Administrator to provide administrative support to Marine Operations. Administrative duties are in the areas of Marine Operations. Duties and Responsibilities: Completing Invoices and Purchase Orders. Upkeep and organization of logs, forms, and paperwork on all vessels and in all facilities. Utilization of all marine tracking systems provided by the company. Assisting with training, payroll, scheduling, and other tasks regarding the Marine Department. Maintaining records and upkeep of all safety equipment inventory. Various administrative tasks during Dept. meetings, ie. taking of meeting minutes, following up on action items.Assist with updating vessel and facility security plans, status logs, and needed updates. Purchasing and delivering supplies as needed: ordering, supply runs, movement of supplies.Creation and upkeep of vendor lists for parts and suppliers. Record, log, and track work order requests.Accurately complete all documentation including payroll, time sheets, revenue reports, paperwork and invoices on a timely basis.Know and understand internal policies and external regulatory requirements that relate to your position and department. Additional job duties as assigned.

Requirements

Valid driver’s license.
Familiarity with Marine Industries.
Strong customer service, organization, and interpersonal skills.
Maintain a high level of organization, detailed oriented and meet deadlines.
Handle multiple tasks/projects at one time.
Establish and maintain effective working relationships as required by job responsibility.
Listen effectively, assess the situation, determine relevant issues, & suggest solutions.
Have a working knowledge of computer skills, including but not limited to proficiency with Microsoft Office Suites.
Must be able to effectively understand and convey written and verbal information to coworkers and guests.
Maintain uniform and personal grooming in compliance with appearance standards.
Will be required to be available for work nights, weekends and on all major holidays.

Responsibilities

Completing Invoices and Purchase Orders.
Upkeep and organization of logs, forms, and paperwork on all vessels and in all facilities.
Utilization of all marine tracking systems provided by the company.
Assisting with training, payroll, scheduling, and other tasks regarding the Marine Department.
Maintaining records and upkeep of all safety equipment inventory.
Various administrative tasks during Dept. meetings, ie. taking of meeting minutes, following up on action items.
Assist with updating vessel and facility security plans, status logs, and needed updates.
Purchasing and delivering supplies as needed: ordering, supply runs, movement of supplies.
Creation and upkeep of vendor lists for parts and suppliers.
Record, log, and track work order requests.
Accurately complete all documentation including payroll, time sheets, revenue reports, paperwork and invoices on a timely basis.
Know and understand internal policies and external regulatory requirements that relate to your position and department.
Additional job duties as assigned.