Marcom Coordinator - Ardán Inc.

Ardán•Lone Tree, CO

10h•$65,000 - $70,000•Hybrid

About The Position

The MARCOM Support Coordinator provides high-impact administrative and operational support to MARCOM leadership, ensuring priorities move forward smoothly, meetings are productive, and communications are polished and on-brand. This role is equal parts executive assistant, project coordinator, and marketing operations support—ideal for someone who thrives on organization, discretion, and keeping fast-moving teams aligned.

Requirements

3+ years of experience in executive support, operations coordination, or administrative roles (marketing support a plus).
Strong proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word).
Excellent written communication and proofreading skills.
Demonstrated ability to manage multiple priorities with accuracy and urgency.
High discretion handling sensitive or confidential information.
Extreme organization and follow-through
Calm under pressure; proactive problem-solving
Executive presence and professionalism
Attention to detail and quality control
Strong relationship-building and customer-service mindset
Ability to anticipate needs and remove friction for leaders and teams
Vendor/invoice processes are timely and clean, supporting budget discipline.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to adjust focus.

Nice To Haves

Experience supporting an executive or senior leader in a fast-paced environment.
Familiarity with project management tools (Monday.com,/Slack).
Basic understanding of marketing workflows (creative reviews, campaign timelines, approvals, vendors).
Experience coordinating events, vendors, or budgets/invoicing.

Responsibilities

Manage executive calendars, priorities, meeting logistics, and travel planning/itineraries.
Prepare agendas, pre-reads, and meeting materials, capture notes, action items, and follow-ups.
Maintain executive-level organization systems (files, templates, contacts, vendor info, key documents).
Serve as a professional point of contact for internal stakeholders and external partners.
Coordinate deadlines and deliverables across marketing projects (campaigns, events, communications, creative).
Track tasks and status updates in tools like Monday/Teams/SharePoint/Slack (or similar).
Support budget tracking: purchase requests, invoices, vendor setup, and expense reconciliation.
Maintain marketing “run-of-show” documents for events, leadership updates, and internal initiatives.
Draft, proofread, and format internal communications, emails, memos, and presentations
Help maintain brand consistency in documents and presentations (templates, logos, basic formatting standards).
Coordinate approvals and version control for executive-facing collateral.
Support planning and execution for conferences, sales meetings, internal events, and executive offsites.
Manage registration, shipping, attendee lists, schedules, and post-event follow-up.