Manufacturing Administrative Assistant

Candidate Experience site•Grand Rapids, MI

49d

About The Position

Production & Safety Data Management Maintain and update production databases. Prepare and distribute daily, weekly, and monthly Production Reports. Manage Overtime (OT) Requests and compile OT Reports by Area. Collect, compile, and distribute Safety Reports across all three plants. Ensure timely and accurate communication of safety metrics and incident tracking. Presentation & Reporting Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint. Support the preparation of materials for customer meetings, executive reviews, and Board presentations. Create clear, visually engaging graphs and dashboards to communicate key performance indicators (KPIs). Innovation & Process Optimization Participate in continuous improvement initiatives, particularly in information flow optimization (e.g., scrap declaration processes). Identify and propose innovative solutions to streamline administrative and operational workflows.

Requirements

Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.
Strong organizational and time management skills.
Analytical mindset with attention to detail and data accuracy.
Excellent written and verbal communication skills.
Ability to manage confidential information with discretion.
5+ years of administrative experience, preferably in a manufacturing environment.

Nice To Haves

Experience in manufacturing or production environments preferred.
Familiarity with ERP systems and production tracking tools is a plus.
Certified Administrative Professional (CAP)- preferred
Microsoft Office Specialist (MOS)- preferred
CAPM (Certified Associate in Project Management) or PMP (Project Management Professional)- preferred
Lean Six Sigma (Yellow Belt or Green Belt) - preferred

Responsibilities

Maintain and update production databases.
Prepare and distribute daily, weekly, and monthly Production Reports.
Manage Overtime (OT) Requests and compile OT Reports by Area.
Collect, compile, and distribute Safety Reports across all three plants.
Ensure timely and accurate communication of safety metrics and incident tracking.
Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.
Support the preparation of materials for customer meetings, executive reviews, and Board presentations.
Create clear, visually engaging graphs and dashboards to communicate key performance indicators (KPIs).
Participate in continuous improvement initiatives, particularly in information flow optimization (e.g., scrap declaration processes).
Identify and propose innovative solutions to streamline administrative and operational workflows.