Manufacturing Admin

Victaulic•Kansas City, MO

1d•Onsite

About The Position

The Manufacturing Administrative Assistant supports the fabrication and warehouse operations by handling administrative tasks, coordinating production schedules, maintaining inventory records, and ensuring smooth workflow between departments. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both office and production staff.

Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
2+ years of administrative experience in a manufacturing, fabrication, or warehouse environment.
Strong proficiency in Microsoft Office (Excel, Word, Outlook) and inventory management systems.
Excellent organizational and multitasking skills.
Strong communication skills, both verbal and written.
Workday experience
Knowledge of manufacturing processes, logistics, and warehouse operations is a plus.

Responsibilities

Assist with daily administrative tasks, including filing, data entry, and document management.
Prepare reports, production schedules, and work orders for the fabrication and warehouse teams.
Maintain employee records, timekeeping, and attendance tracking.
Support purchasing activities by creating purchase orders and tracking supplies.
Process invoices, receipts, and other financial documents as required.
Communicate with production teams to track order status and ensure deadlines are met.
Coordinate shipping and receiving documentation, ensuring accurate inventory control.
Maintain records of raw materials, parts, and finished goods to support efficient warehouse operations.
Assist with quality control documentation and compliance tracking.
Act as a liaison between office staff, production teams, and external vendors.
Respond to inquiries from customers, suppliers, and internal departments regarding order status.
Assist with scheduling and coordinating shipments and deliveries.
Ensure proper documentation of safety procedures and compliance with workplace regulations.
Maintain accurate records for audits, inspections, and certifications.
Support training initiatives and administrative duties related to workplace safety.
Coordinate and assist the HR manager & Plant Manager in the hiring of temps
Responsible for all Temps from setting up on time clocks to monitoring that their daily time is recorded properly
Extract time from Timecards to sort by Temp Agency weekly, get the proper management signature and approval before sending over to each temp agency
Track temp hours worked vs hours needed to fill contract based on each Temp agency and then let the proper individuals know of upcoming onboarding requirements
Update various spreadsheets as needed such as Employee Lists, Monthly Temp Hour tracking, Monthly Production Reports, etc.
Other Duties as assigned