Manager - Supply Optimization

Northeast Georgia Health System•Gainesville, GA

43d

About The Position

The Manager, Supply Optimization position is responsible for providing leadership and guidance to the individuals working on building and maintaining the integrity of the Kanban supply process across the NGHS system for Supply Chain. This position will work closely with the Director to identify projects related to construction and/or additional facilities and work with the projects teams to identify needs for supply locations and supply profiles. This position will work with the Supply Chain Data Analyst (Corporate Role/Designee) to gather and analyze data to develop insights used for the optimization of the organization's supply chain Kanban operations. Identifies underperforming areas in the supply chain by analyzing costs, capacity, and demand patterns. This position will work closely with System Value Analysis Teams to implement new products, convert changing products and remove obsolete items due to conversion. This positions triages requests for new location, add/change/delete requests and supply room relocation needs to ensure that all requests can be met in a time frame in which is acceptable to the organizational partner. Continuously reviews the movement of materials and other supply chain processes to identify sources of problems and to develop suggestions for solutions. Prepares reports or dashboards to provide reliable activity data to stakeholders. Coordinates with individual Hospital Supply Chain Managers to report out to customers related to Par Optimization initiatives to reduce expenses through par level optimization, reduction in inventory overages/waste, expired technology and/or reduced utilization due to operational or technological changes. Supervises the development of tactical oversight, operational management, and execution of supply room design and build process, par level optimization reporting and maintenance and collaborates with Supply Chain on new product/technology roll outs for NGHS.

Requirements

Able to be trained and certified on the use of an electric pallet jack within 30 days of hire. Able to qualify under company auto insurance to operate a box truck.
Bachelors Degree.
Knowledge of Kanban/2 Bin inventory management. Understanding of both basic and advanced supply distributing methodologies.
3-5 years experience organizing and optimizing supply chain system. In lieu of a Bachelor's, 3+ years experience leading projects, using data to identify improvements, assigning team responsibilities and/or leading projects. Experience can be supplemented with a supply chain or relevant certification.
Able to design, lead, and implement Kanban/lean replenishment operations at a mastery level using standard supply chain order history and usage data from Enterprise Resource Planning (ERP) and Daily Management Systems (DMS).
Articulate communication skills in multiple mediums (spoken, written, group presentation, etc.) to a variety of staff - clinical staff, nonclinical staff, temporary employees, and executive leadership.
Possess advanced skills in MS Office applications to perform data analysis and create project summary presentations.
Unrelentingly detail oriented, with the ability to manage multiple projects at once and prioritize work.
Possesses understanding of advanced supply chain management work flows including those associated with a LUM distribution processes.
Knowledge of medical supply terminology.
Able to lead a cross functional team in the analysis and build of healthcare supply chain supply areas.
Able to stand and sit for extended periods of time, crouch, push/pull, and lift up to 50 pounds unassisted (hospital environment - warehouse, clinical areas, etc.).
Proven experience managing high level, highly visible projects to meet deadlines and expectations.
Analytical skill set to use tools to achieve Supply Optimization.

Responsibilities

Operations Planning key user for all project related Supply Chain Operations projects.
Responsible for creating, tracking, and reporting of relevant analytics and KPIs related to Supply Optimization targets and goals.
Estimates workload, personnel and materials needed to establish completion dates. Appropriately triages requests for labor resources to ensure all timelines are met as needed by operational requirements.
Ensures projects are completed on time and to the clients satisfaction. Prepares designs, related drawings and details, uses designs to develop specification or estimates of materials needed for the project an ensures proper dimensions. Audits completed work of Leads and Analysts on Par Optimization Team to ensure standards and timelines are met.
Identifies resources needed and assigns individual responsibilities. Ensures project documents are complete, current , and secured appropriately (protected).
Manages day-to-day operational aspects of the Kanban installation projects and scope including but not limited to building carts, cable-tying/cutting, and using other hand-held power tools.
Creates and manages execution of project work plans across the health system and revises and assigns work force as appropriate to meet changing needs and requirements
Facilitates team meetings communicating and negotiating with cross functional teams.
Manages the training program for all facilities Supply Technicians to ensure accuracy to and application of Kanban methodology and enforces program standards
Resolves and/or escalates issues in a timely fashion and effectively communicates relevant project information to leadership
Maintains awareness of new and emerging technologies and the potential application on clinical areas engagements
Challenges others to develop while serving as a role model & mentor, And inspires coworkers to attain goals & pursue excellence
Identifies opportunities for improvement and makes constructive suggestions for change that support efficient supply distribution methodology
Communicates and negotiates effectively with clients to identify needs and evaluate solutions and seeks opportunities to increase customer satisfaction. Distributes, collects, and analyzes customer satisfaction surveys
Supports a safe working environment including compliance with all regulatory requirements and all other hospital, state, and federal safety policies
Budgetary responsibility for Department Labor and Supply expenses.
Other duties as assigned.