Manager Special Projects - Finance & Operations | The Bowery Presents

AEG Worldwide•New York City, NY

3d•$85,444 - $112,033

About The Position

The Manager Special Projects develops and executes financial and administrative aspects of large-scale unique events as assigned by the Business Unit VP. This position will be responsible for partnering with Accounting and Finance Departments for: production accounting for special projects (drafting budgets, creating reforecasts, completing settlements, tracking payables and receivables, managing petty cash and purchasing cards); business administration for special projects (contract management, staff onboarding and payroll, permitting, insurance, file management, and cross-departmental protocols; and general project management for special projects (e.g., ancillary revenue optimization, partner management, business development, and interoffice task management).

Requirements

BA/BS Degree (4-year) in Business, Accounting, Finance or related area
4-6 years of related work experience
Experience working in event production with an understanding of how events are created, produced and settled
Experience working with financial models and budgets

Responsibilities

Oversee financial and business management of large-scale special projects from inception through settlement, including budgeting, forecasting, settlements, contracts, and revenue oversight.
Develop and manage project budgets; identify cost efficiencies and ensure budget compliance across departments.
Analyze financial performance, variances, and trends; recommend corrective actions and ensure budget compliance across departments.
Provide regular financial reporting, projections, and updates to senior management.
Facilitate cross-functional coordination with operations, production, ticketing, marketing, FOH, talent, and accounting to ensure accuracy, alignment, and timely closeout of action items.
Manage ongoing revenue and expense forecasting from budget through post-settlement in partnership with the Finance Department.
Deliver real-time budget updates, cost analyses, and weekly/month-end reforecasts.
Ensure accuracy and alignment across financial systems and supporting documentation.
Complete timely and accurate event settlements.
Reconcile revenues and expenses, including co-promoted events, through final settlement and month-end close.
Ensure all payments are issued and revenues collected at final settlement.
Manage contracting/invoicing process between event producer/buyer, contract admin lead, accounting, and third parties (e.g., vendors, artists, co-promoters, third party renters, concessionaires, venues, staff, etc.).
Develop and manage real-time tracking processes for easy interaction and review by contract admin team, finance, and event stakeholders.
Manage and optimize ancillary revenue partnerships to maximize profitability.
Oversee deal execution, advancing, and settlement across premium experiences, F&B, merchandise, parking, transportation, and related revenue streams.