Manager, Site Facilities Projects

Quva•Bloomsbury, NJ

22h

About The Position

The Manager, Site Facilities Projects responsible for the planning, execution, and oversight of capital and infrastructure projects supporting facility operations at a pharmaceutical manufacturing site. This role ensures that all projects are delivered on time, within budget, and in compliance with cGMP, safety, and regulatory standards. The ideal candidate will bring technical expertise, leadership, and cross-functional coordination to support ongoing production, reliability, sustainability, and growth initiatives. At Quva, you will be an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.

Requirements

Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities
Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments
Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things
Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings
Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed
Ability to sit and/or stand 8 hours or more per day if needed
Ability to manipulate necessary office equipment, computer software, hardware & equipment
Ability to perform the following physical activities: stooping, reaching, standing, grasping, walking, feeling, talking, and hearing
Occasionally lift up to 40 lbs.
Legally authorized to work in the job posting country
Bachelor’s degree in Engineering, Facilities Management, Business, or a related field preferred
7+ years of experience managing outsourced facilities services or vendor contracts in a manufacturing, pharmaceutical, or regulated industry
Strong knowledge of facilities systems, including HVAC, BMS, utilities, fire systems, and environmental management
Experience in contract negotiation, vendor selection, and performance management
Excellent project management, communication, and stakeholder engagement skills
Proficient in Microsoft Office applications and facilities management software
Ability to manage multiple vendors and projects simultaneously while ensuring compliance and operational efficiency

Nice To Haves

Familiarity with FDA regulations and cGMP compliance is a plus

Responsibilities

Lead and manage facilities-related capital projects including design, construction, renovation, utilities upgrades, extended Maintenance events and infrastructure improvements
Collaborate with Engineering, Manufacturing, Quality Assurance, EHS, and Validation teams to define project scope and deliverables
Manage project timelines, budgets, resources, and contractors to ensure successful execution
Ensure all projects comply with regulatory requirements (FDA, EMA, OSHA, etc.), cGMP standards, and internal quality systems
Develop and maintain project documentation including URS, risk assessments, commissioning & qualification protocols, change control, and SOPs
Oversee project vendors and contractors to ensure performance, safety compliance, and adherence to site standards
Prepare regular project status reports for senior leadership and stakeholders
Working with key stakeholders (Facilities, Maintenance, QA, Operations, CMMS), lead schedule development and vendor coordination for extended Maintenance event planning
Develop and implement a vendor management strategy for CAPEX projects, including RFP development, contractor selection, and contract negotiations in collaboration with Procurement
Other duties as assigned