Manager Sales Support - RFP

Hertz•Estero, FL

10d•$80

About The Position

The RFP Manager is responsible for leading and managing the full lifecycle of Request for Proposal (RFP) responses and related client-facing deliverables. This role partners closely with Sales and cross-functional teams to create compliant proposals.

Requirements

Bachelor’s degree in business, Marketing, Communications, or a related field required
Interpersonal & Communication: Excellent communication (written and verbal) and interpersonal skills required
Cross functional Collaboration: Coordinate inputs from Subject Matter Experts (SMEs), sales, legal, product, and finance teams to ensure accurate, cohesive, and comprehensive responses and working independently required
Project Management & Organization: A well-organized individual, able to adapt and adjust to different daily tasks, detail oriented, and ability to prioritize multiple projects required.
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and proposal management tools.
Strategic Thinking: Ability to interpret RFP requirements and tailor responses to highlight unique value propositions.
The ability to adapt quickly to changes in business climate.
Excellent problem-solving skills, research/investigate to find resolution.

Nice To Haves

Technical Proficiency: Familiarity with CRM systems (e.g., Salesforce, HubSpot) and RFP automation/proposal management software (e.g., Qvidian, RocketDocs, Loopio, RFP360) Preferred.

Responsibilities

Track, monitor, and manage multiple bid projects simultaneously.
Coordinates with proposal team members to complete final production, packaging, and delivery of proposal documentation.
Manage the end‑to‑end RFP, RFI, and questionnaire response process, including kickoff, timeline management, content gathering, and final submission.
Assign tasks, coordinate cross‑functional contributors, and ensure all deadlines are met.
Serve as the primary point of contact for proposal-related inquiries internally and externally.
Write, edit, and refine proposal content to ensure accuracy, clarity, and alignment with client requirements.
Ensure all responses are consistent, compelling, and brand‑aligned.
Maintain and continuously improve the Loopio library for RFP up-to-date responses, standard answers, and company information.
Partner with SMEs across Sales, Product, Compliance, Operations, Legal and other areas of the business to gather and validate information.
Identify opportunities to streamline RFP processes and adopt new tools or automation.
Train internal teams on RFP processes, best practices, and tools as needed.