Manager - Purchasing

FVTC • Appleton, WI

15d • Hybrid

About The Position

This position will manage the College’s procurement function. Duties must be accomplished in accordance with Wisconsin statues and administrative codes, Wisconsin Technical College System policies, Generally Accepted Accounting Principles, and College Administrative and District Board policies.

Requirements

• Bachelor's degree in related field
• Five years recent, related work experience (preferably in Purchasing)
• Three years of management experience
• Experience working with ERP systems (preferably Workday)

Responsibilities

• Develop invitations for bid (IFB), requests for information (RFI) and requests for proposal (RFP): Prepare bid documents and timelines
• Hold public openings and record results
• Evaluate bids, prepare bid summaries and purchase recommendations
• Verify compliance with policy
• Negotiate orders for purchase
• Act as the final procurement authority in the awarding of purchase agreements and contracts
• Contract Review: Analyze contractual clauses and terms to ensure clear comprehension of rights, obligations, and potential risks
• Negotiate, sign, and enforce supplier contracts as the College’s purchasing agent
• Supplier and Contract Maintenance: Proactively develop and manage key FVTC supplier relationships
• Oversee new supplier setup
• Maintain supplier files, as well as a master file of all active procurement contracts
• Administer contract renewals, terminations, or close-outs as appropriate
• Conduct supplier spend analysis, ensuring full compliance with regulations and College and WTCS policies
• Research cooperative purchasing opportunities
• Reporting: Prepare all required procurement-related reporting for the Board of Trustees and in compliance with state and federal regulations and other authoritative guidelines
• Serve as the lead for all procurement related audits and requests
• Other: Develop, maintain, and enforce the College’s procurement policies and procedures
• Administer the College’s purchasing card and fuel card programs
• Review purchase requisitions submitted by College staff for compliance with College policies and procedures
• Perform purchase order maintenance, as well as annual purchase order roll
• Serve as the lead functional expert related to Workday Purchasing

Benefits

• Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options.
• Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods.
• We offer life and disability insurance, with options for additional coverage.
• Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs.
• Professional development opportunities include training, certifications, and tuition reimbursement.
• Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 251-500 employees