Manager - Procurement

City of Dallas

6d

About The Position

Dallas is Growing. Grow With Us. Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community. Job Summary Job Description Overview The Purchasing Manager manages, directs, and provides daily guidance, direction, and oversight for Purchasing operations and Buyer staff. Reviews and approves solicitation specifications, addendums, bid/score tabulations, recommendations, and agenda items, resolves vendor disputes, and develops and implements policies and procedures. Essential Functions 1 Manages, directs, and monitors the operations, staff, and general activities of the procurement and purchasing division; provides contract management, resolves vendor disputes, oversees vendor terminations, and closely monitors Buyer activity for quality control; reviews and ensures that contracts, bids, and related purchasing documents are accurate and complete. 2 Manages the receipt, review, and evaluation of bids, specifications, and award recommendations for all procurement or purchasing requiring City Council approval to ensure applicable laws and procedures are followed and quality purchases are made by the City and its departments. 3 Supervises, directs, and guides to staff to maintain productivity; reviews and monitors all purchasing contracts for completeness and compliance with Federal, State and City code and regulations; ensures appropriate tracking and management of vendor contracts and purchasing agreements. 4 Develops and approves schedules, priorities, and standards for achieving goals; recommends or adjusts work priorities, project schedules, resources, and work plans as required; inspects work for quality, evaluates work performance, and recommends awards for employees; gives advice, counsel, instruction, and identifies routine training needs for employees. 5 Manages and responds to procurement issues and prepares responses to the City Manager’s Office, City Council, City Attorney, and City Auditor’s Office; responds to vendor protests and assists executive staff in resolving issues regarding bids, proposals, specifications, high-tech procurement, exempt and emergency purchases, and other large scale purchases; oversees vendor relations and handles terminations. 6 Supervises the development and implementation of software utilized by the Office of Procurement Services; reviews processes and procedures to ensure seamless integration with software and efficiencies; participates in the development and implementation of new and updated processes and procedures for operational efficiency. 7 Provides procurement direction and management in the issuance of notices, reconciliation of complex problems, and vendor protests; provides high level support for challenging or difficult situations and vendor mediations. 8 Performs any and all other work as needed or assigned.

Requirements

• Knowledge of purchasing and procurement practices, procedures, and methods.
• Managing procurement activities, operations, staff, and vendor relations for a large-scale purchasing division.
• Ability to perform mathematical computations with accuracy and efficiency.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Communicating effectively orally and in writing.
• Establishing and maintaining effective relationships.
• Supervising staff, handling personnel issues, monitoring timecards and general payroll, and developing policies and procedures.
• Five (5) years of purchasing experience and two (2) years of supervisory or management experience.
• Bachelor's Degree in Business Administration, or Public Administration, Public Relations, Finance, or Human Relations.
• Texas Driver's License

Responsibilities

• Manages, directs, and monitors the operations, staff, and general activities of the procurement and purchasing division
• Manages the receipt, review, and evaluation of bids, specifications, and award recommendations for all procurement or purchasing requiring City Council approval
• Supervises, directs, and guides to staff to maintain productivity
• Develops and approves schedules, priorities, and standards for achieving goals
• Manages and responds to procurement issues and prepares responses to the City Manager’s Office, City Council, City Attorney, and City Auditor’s Office
• Supervises the development and implementation of software utilized by the Office of Procurement Services
• Provides procurement direction and management in the issuance of notices, reconciliation of complex problems, and vendor protests
• Performs any and all other work as needed or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees