Manager, Procurement Operations

Palm Beach State College • Lake Worth, FL

20d

About The Position

Responsible for managing complex procurement and contracting of goods and services, including capital construction services for the College. Oversees the daily operations of the purchasing and central receiving departments.

Requirements

• Bachelor’s degree
• Five years of related experience
• Supervisory experience
• Knowledge of: Complex public procurement and contracting management with focus on federal and state policies, laws, regulations, and best practices
• Capital construction delivery methodologies and procurement practices
• Microsoft Office Professional or similar application
• Skilled in: Negotiating contracts with suppliers
• Research and data analysis to arrive at valid conclusions, recommendations, and plans of action
• Strategic thinking including effective planning, setting goals, monitoring progress, tracking results, and making appropriate adjustments to plans based on circumstances and context
• Attention to detail while maintaining effective time and task management
• Motivating employees to apply the effort necessary to attain organizational and departmental goals
• Ability to: Read and interpret contracts, laws, and other legal documents
• Express and present complex concepts and information in a manner easily understood by others
• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
• Regular physical attendance required

Nice To Haves

• Master’s Degree in Business Administration, Public Administration, Supply Chain, or related field of study
• Knowledge of: Florida Public procurement and contracting management
• Enterprise Resource Planning software
• Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB), or similar certification

Responsibilities

• Plans, manages, and organizes procurement activities including solicitation, evaluation, contract negotiation, award, and contract management in accordance with applicable statutes and regulations, policy, and best practices.
• Oversees contracts, commodities, and accounts including ERP-integrated accounts.
• Drafts contracts, reviews contractor documentation, takes efforts to avoid lapses in contract coverage, resolves disputes, and ensures that deliverables have been met.
• Reviews and issues purchase orders within delegated authority thresholds.
• Trains staff on issuing purchase orders and ensures compliance with related policies, procedures, and regulations.
• Provides support for College-wide strategic initiatives with cross-functional teams; leads change management efforts and implementation of new processes and best practices as these relate to procurement and contracting.
• Researches and evaluates best practices and drafts procedures and policies related to procurement and contracting. Ensures the greatest value to the College is maintained.
• Develops relationships with suppliers and manages supplier on-boarding.
• Assists with the continuous improvement and efficient use of the College’s ERP system. Oversees the testing of updates and releases related to procurement transactions in the system.
• Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
• Guides, leads, reviews, verifies, observes, and manages the work of direct and indirect reports. Monitors and evaluates the performance of employees.
• Performs other job-related duties as assigned.

Benefits

• Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more.
• Public Service Loan Forgiveness institution.
• Medical, dental, vision, disability, life insurance, parental leave, and more.
• Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
• Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
• Leadership programs, professional learning workshops, and more.
• State retirement plan options and voluntary 403(b) and 457 plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees