Manager, Payroll

QXO•Englewood, CO

8h•Onsite

About The Position

The Payroll Manager is a strategic and hands on leader responsible for leading payroll operations, centralization, integration, and continuous improvement across a complex multi entity and multi state environment. This role will help transition payroll processing to headquarters, standardize workflows and controls, improve service delivery, and ensure accurate and compliant payroll execution during a period of organizational change and growth. The position requires deep payroll expertise, strong project and change leadership, and the ability to partner closely with HR, Finance, HRIS, field teams, and business leaders to build a stable and scalable payroll operating model.

Requirements

Bachelor's degree in Accounting, Finance, Human Resources, Business, or a related field required, CPP preferred
Eight or more years of progressive payroll experience, including leadership responsibility in a complex multi entity and multi state environment
Strong expertise in ADP Workforce Now preferred, or comparable experience with enterprise payroll systems and integrations
Demonstrated success leading payroll transitions, centralization efforts, integrations, or significant process redesign
Strong understanding of payroll controls, tax compliance, reconciliations, and audit support requirements
Advanced Excel and strong analytical skills, with the ability to interpret trends and translate findings into action
Excellent communication, change management, and stakeholder partnership skills
Ability to manage competing priorities, drive execution, and work effectively in a fast moving environment

Nice To Haves

Experience supporting acquisition heavy or decentralized organizations
Exposure to union or other complex workforce compliance considerations
Experience partnering closely with HRIS or implementation teams on payroll configuration and system optimization
Experience creating SOPs, training content, and governance routines for distributed teams

Responsibilities

Lead and manage end to end payroll processing across multiple entities, states, and pay groups using ADP Workforce Now or successor platforms
Ensure timely and accurate payroll processing, tax filings, garnishments, adjustments, and year end activities
Maintain compliance with federal, state, and local wage and hour, payroll tax, record retention, and reporting requirements
Own payroll issue escalation management, root cause analysis, and remediation of recurring errors
Partner with internal and external audit resources, tax advisors, and legal or compliance stakeholders as needed
Lead the transition of payroll processes from local operating companies to headquarters, including readiness assessment, cutover planning, knowledge transfer, and stabilization
Design and implement a scalable payroll operating model with clear roles, service expectations, governance routines, and decision rights
Partner on acquisition and integration activity, including onboarding new entities, validating requirements, and aligning payroll processes to enterprise standards
Help evaluate system optimization opportunities and support future state platform or configuration decisions as needed
Document current state and future state payroll workflows, standard operating procedures, controls, and exception handling practices
Establish and monitor payroll calendars, approval deadlines, blackout dates, reconciliation checkpoints, and control metrics
Partner with Accounting and Finance to ensure accurate general ledger mapping, reconciliations, accrual support, and downstream reporting
Use data and trend analysis to identify process gaps, compliance risks, training needs, and improvement opportunities
Serve as the payroll subject matter expert for HR, field teams, Finance, HRIS, and business leaders on complex payroll and tax questions
Lead, coach, and develop payroll team members and support effective workload planning during transition and steady state operations
Create and deliver payroll training, job aids, and communications to support standardized execution across the organization
Build trusted relationships across operating companies and balance enterprise consistency with practical field support needs