Manager Operational Finance

Terracon•Olathe, KS

41d

About The Position

General Responsibilities: Manage and monitor the financial integrity and various metrics of assigned projects, offices and/or divisions. Understands the nature of the project cost system and the information processed. Bring issues to the attention of the Director of Operational Finance for assistance and further evaluation. Responsible for providing financial insight, reporting, and analysis of variances from expected financial performance. This position will work very close with office, department and project managers to drive project management discipline through the organization. Essential Roles and Responsibilities: Project Financial Management Manages a team responsible for the financial management of assigned project(s), i.e. type II projects. Works with the project team during project proposal to analyze expected project profitability and to set-up a method of tracking project performance. Directs and reviews the work of the Project Accountants and Assistant Project Accountants for completeness and accuracy. Acts in a partnership / consultative capacity to the Project Executive and Project Manager. Ensure the project is completely registered with all necessary information in the project accounting system. Ensure all contracts, purchase orders, work orders or notice to proceed documents are fully executed and filed in an organized manner within the electronic project folder. Work with Billing Support, Government Compliance, and/or project staff on client invoicing, collections management, as well as assistance on invoicing, coding A/P, time sheet review, and expense report review. Has significant interaction with Clients to ensure timely workflow of project documentation, to ensure positive cashflow through timely invoicing and payment, and to quickly resolve issues. Manage approval process of subcontractor billings and sub-contract compliance. Work closely with Office Manager and Project Manager in support of project performance as it relates to updating and analyzing Estimate to Complete reporting or Earned Value calculations, report exceptions to ensure accurate reporting based on project performance. Conduct project review (and required analysis) to identify errors and trends. Responsible for making necessary corrections under direction of Project Manager to ensure accurate reporting by established deadlines. Communicate project status as compared to expected project performance, as well as all unapproved work and unanticipated risk to the Project Manager and Director of Operational Finance. Actively participate in Project Kickoff and coordinate project review meetings with key stakeholders including Project Executive, Division Manager, Director of Operational Finance, Office Manager, and Project Manager. Compile the necessary financial documentation for review and discussion. WIP and AR Management Review and analyze aged WIP and AR to support the company's strategic initiative of achieving 80 days or less for number of days in WIP and AR. Report on the cause of excessive unbilled WIP and uncollected AR for further follow-up with the Office Manager and or Division Manager. Other Duties Work closely with Director of Operational Finance to determine correct Revenue Recognition. Assist on Mergers and Acquisitions with due diligence and integration. Review Period Summary of WU (WD) and AR Write-off and prepare the necessary period end adjustments. Work with Office Managers and Division Managers on the annual budgeting process as well as the periodic forecasting process. Provide training to the Project Managers, CSRs, and support staff on the financial reports and tools available, as well as guidance on the use of the reports and tools for proper project management. Manages special assignments and initiatives as directed by the Director Operational Finance. Develop understanding and be aware of project-related risk. Be familiar with what could go wrong on a project and how to protect the Company. Be familiar with company risk policies. Lead safety efforts for team and ensure team follows safety rules and guidelines. Responsible for creating and modeling a safe work environment; demonstrates safety practices. Promote pre-task planning for all projects. Promote continuous quality monitoring and improvement on projects. Monitor quality standards and practices.

Requirements

Bachelor's degree in Accounting or related field and 10 years' related experience. Or, in lieu of a degree, a minimum of 14 years' related experience.
This position requires judgment and initiative and is expected to balance a heavy workload and competing tasks.
Valid driver's license with acceptable violation history.

Responsibilities

Manage and monitor the financial integrity and various metrics of assigned projects, offices and/or divisions.
Bring issues to the attention of the Director of Operational Finance for assistance and further evaluation.
Providing financial insight, reporting, and analysis of variances from expected financial performance.
Works with the project team during project proposal to analyze expected project profitability and to set-up a method of tracking project performance.
Directs and reviews the work of the Project Accountants and Assistant Project Accountants for completeness and accuracy.
Acts in a partnership / consultative capacity to the Project Executive and Project Manager.
Ensure the project is completely registered with all necessary information in the project accounting system.
Ensure all contracts, purchase orders, work orders or notice to proceed documents are fully executed and filed in an organized manner within the electronic project folder.
Work with Billing Support, Government Compliance, and/or project staff on client invoicing, collections management, as well as assistance on invoicing, coding A/P, time sheet review, and expense report review.
Has significant interaction with Clients to ensure timely workflow of project documentation, to ensure positive cashflow through timely invoicing and payment, and to quickly resolve issues.
Manage approval process of subcontractor billings and sub-contract compliance.
Work closely with Office Manager and Project Manager in support of project performance as it relates to updating and analyzing Estimate to Complete reporting or Earned Value calculations, report exceptions to ensure accurate reporting based on project performance.
Conduct project review (and required analysis) to identify errors and trends.
Communicate project status as compared to expected project performance, as well as all unapproved work and unanticipated risk to the Project Manager and Director of Operational Finance.
Actively participate in Project Kickoff and coordinate project review meetings with key stakeholders including Project Executive, Division Manager, Director of Operational Finance, Office Manager, and Project Manager.
Review and analyze aged WIP and AR to support the company's strategic initiative of achieving 80 days or less for number of days in WIP and AR.
Report on the cause of excessive unbilled WIP and uncollected AR for further follow-up with the Office Manager and or Division Manager.
Work closely with Director of Operational Finance to determine correct Revenue Recognition.
Assist on Mergers and Acquisitions with due diligence and integration.
Review Period Summary of WU (WD) and AR Write-off and prepare the necessary period end adjustments.
Work with Office Managers and Division Managers on the annual budgeting process as well as the periodic forecasting process.
Provide training to the Project Managers, CSRs, and support staff on the financial reports and tools available, as well as guidance on the use of the reports and tools for proper project management.
Manages special assignments and initiatives as directed by the Director Operational Finance.
Develop understanding and be aware of project-related risk.
Lead safety efforts for team and ensure team follows safety rules and guidelines.
Promote continuous quality monitoring and improvement on projects.