Manager of Family Engagement

The Buckley School•Los Angeles, CA

2d•$80,000 - $90,000

About The Position

The Buckley School, Los Angeles' oldest K–12 gender-inclusive learning institution, has an opening for a Manager of Family Engagement. This position serves as the primary contact for the day-to-day activities of the Parents' Association (PA), supporting the PA leadership team and coordinating all PA-sponsored events, including The Fair, Gala, Fall Bash, Family Networks, and others. This individual also assists other members of the Advancement Team in the planning and implementation of events sponsored by the advancement office, including cultivation and stewardship events, alumni events, fundraising and community building events, as well as events in which advancement plays a role, including Commencement. This individual is part of the school's advancement team and is involved with all advancement-related activities.

Requirements

Possess the minimum of a Bachelor's Degree from an accredited college or university, graduate degree and/or teaching credential preferred.
Possess 1-3 years of events and/or volunteer management experience, preferably within an independent school. Experience managing a Parents' Association preferred.
Model the highest standards of professionalism and create warm, uplifting and trusting working relationships marked by humor, positivity, humility, empathy, excellent emotional intelligence, extraordinary interpersonal skills, and collaboration.
Possess deep appreciation and passion for education and community engagement, particularly in an independent school environment
Demonstrate ability to manage thoughtfully the personal, political, and institutional dynamics related to diversity, equity, inclusion and justice issues in schools.
Model a growth mindset and continuous learning, and believe in the capacity for adult growth.
Possess and utilize leadership skills and knowledge of models of adult learning to motivate, educate and excite volunteers, staff, vendors, and, as appropriate, faculty
Demonstrate strong communication skills in person, in writing, by phone and through other electronic means, such as Zoom.
Demonstrate great individual integrity, initiative, self-awareness, commitment to personal and professional growth, ability to receive and apply feedback, and the ability to advance multiple strategic and operational priorities simultaneously.
Think and act strategically.
Organize and lead routine and special events.
Offer evidence of a successful track record in meeting or exceeding stated goals.
Knowledge of Microsoft Office, Google Suite and the ability to learn new and evolving technology.
Demonstrate adaptability, dependability, good judgment, strong social skills, impressive communication skills in writing and speaking, and the abilities to read, assess, imagine, evaluate calculate, & make wise decisions.

Nice To Haves

Experience working in Raiser's Edge/NXT database and Classy/Go Fund Me Pro preferred.

Responsibilities

Serve as the day-to-day contact for the Parents' Association leadership, event chairs, and other volunteer leaders
Establish objectives and goals (financial and engagement) for all PA events, including the annual auction, fair, gala, and nearly new uniform sales with Director and Associate Director of Advancement.
Work with the PA leadership and event chairs in the planning and execution for all PA-sponsored events, including The Fair, Gala, the Fall Bash, Nearly New Uniform program, and others.
Recruit, train and support volunteers and committee members.
Partner with the Director of Diversity, Equity and Inclusion in supporting Family Network activities and events
Develop and coordinate all PA-related communications, including the PA section of the Web site.
Partner with Division Heads to create information sharing opportunities with PA leadership and appropriate volunteers.
Produce and manage an annual calendar of PA meetings.
Collaborate with senior administrators to develop agendas/content for PA meetings and secure involvement of appropriate administration, faculty, staff and guest presenters as needed.
Consult with the Associate Director of Advancement to develop, update, and oversee organizational procedures for the Parents' Association and ensure school adheres to best practices.
Develop, source, and manage fulfillment of Buckley merchandise for PA and other school events.
Work with division heads and other school leadership to identify and execute parent/guardian education opportunities.
Work with appropriate staff and volunteer leadership to conceptualize events, including the purpose, targeted audience, key themes and messages, location and timeline.
Work closely with Plant Operations and Head of School Office regarding calendar of events, space availability and staffing needs (security, etc.). Participate in regular calendar committee meetings to ensure the master calendar and the calendars of key presenters/attendees are current.
Identify and manage vendors, including contacts at outside venues, caterers, party rentals, florists, etc. and work with the business office to ensure contracts adequately protect the school.
Coordinate all marketing materials (invitations, programs, letters, signage, etc.) and event promotion via Web site, social media and other communications channels, as appropriate.
Develop briefings for Buckley administrators, trustees and others on their roles in events, including a briefing packet (guest list, program, script, etc.) about the event with adequate lead time, if appropriate.
Organize and coordinate Nearly New Uniform donations and sales, including volunteer and inventory management.
Staff events to ensure the program runs smoothly.
Prepare financial reports on designated events/programs.
Prepare a post review of events/programs with appropriate staff and volunteers to analyze successes and areas for improvement.
Recruit, train, and utilize volunteer leadership/committee members to assist with event planning and implementation.
Manage event committee meetings
Oversee processing and acknowledgement of event registrations, sponsorships, and tickets.
Develop a yearly PA events and communications calendar as well as production timelines for individual events.
Manage and integrate auction management software.
Develop and monitor PA budget, including reconciliation with the business office.
Help produce events sponsored by the advancement office, including but not limited to cultivation and stewardship events, alumni events, and other fundraising and community building events.
Coordinate event registrations, nametags, and seating arrangements with appropriate Advancement Office staff.
Provide event management support, which can include registrations/guest list, parking requirements, hospitality, seating, etc., for select school-wide events, including Commencement.
Participate in the life of the school by attending assemblies, games, concerts, galas, and other school events.
Various duties and other responsibilities as may be assigned by the Head of School.