Manager of Education-Fellowships

UT Southwestern Medical Center • Dallas, TX

8d

About The Position

The Office of the Vice Chair of Education in the Department of Internal Medicine (IM) is seeking an experienced professional to serve as Manager of Education-IM Fellowships. This position is part of a newly established Division of Educational Affairs, created to centralize and strengthen administrative operations across the department’s fellowship programs. Together with another manager, you will both oversee a total of 21 Internal Medicine subspecialty fellowship programs supporting approximately 375 trainees, with each manager leading one of two operational units. Both roles will report directly to the Manager of Educational and Alumni Affairs. As part of this new structure, the Managers of Education will play a key role in ensuring a cohesive transition while maintaining strong, collaborative relationships with current program faculty leadership. The success of this model depends on consistent communication, alignment of goals, and unified administrative processes—areas where these leaders will provide both direction and continuity. The incumbent must reside in the Dallas/Ft. Worth Metroplex or be willing to relocate.

Each Manager will be responsible for four core functional areas:
Compliance Expertise – Ensuring adherence to accreditation and regulatory requirements from ACGME, TMB, ABIM, and the institutional GME office; overseeing compliance tracking, documentation, and site visit readiness.
Financial Management & Operational Insight – Partnering with departmental and clinical leadership to align budgets, FTE planning, and trainee scheduling with financial and operational goals.
Mentorship and Development of Program Coordinators – Leading and developing a team of GME Program Coordinators through coaching, training, and performance management to promote consistency and excellence.
Strategic Engagement & Branding – Representing the Office of Educational Affairs in internal and external collaborations; driving innovation, process improvement, and increased visibility for the new division.
This is a unique opportunity to help build and shape a forward-thinking administrative model that enhances both the educational infrastructure and the experience of trainees and faculty across Internal Medicine.

Requirements

• Bachelor's Degree
• 7 years of related experience to include at least and
• 2 years in a supervisory capacity.
• Applicants without the stated preferred degree, but with significant additional related experience may be considered.

Responsibilities

• Directs administrative strategies and develops and implements systems to enhance the operations of local and national education programs. Must be accountable for all three education areas (UME, GME, CME) and manage a staff of at least 6 (direct and indirect).
• Works directly with Vice Chair of Education, the Program Directors and the Graduate Medical Education office, creates administrative structures to assess and improve the performance of trainees. Acquires and analyzes data, implements web technology, and develops and implements policies and procedures in response to guidelines and regulations. Acts as project manager for implementing exams and achievement-related activities during the year.
• Oversees financial planning, monitors and maintains annual operating budgets for residency and multiple fellowship programs. Gathers development plans from the various program directors, identifies equipment purchasing, programmatic expenditures and submits annual budget to the Department for approval. Ensures effective management of fund level professional expenses, approves expense requests, and monitors balances available to ensure positive cash flow.
• Responsible for managing staff: interviews and hires staff, reviews and evaluates staff performance, determines corrective actions plans; and manages employee discipline and grievances. Plans for staff development, conducts annual evaluations, providing critical feedback, arranging training both internal and external. Promoting department identity across other functional areas of the department
• Oversees the residency and fellowship recruitment processes. Develops training, designs and implements systems and procedures, and coordinates activities of Program Specialists to effectively manage the entire recruitment process. Stays current on systems, trains staff and provides for the input of the faculty in ongoing improvements.
• Responsible for all aspects of university and hospital appointments and reappointments for residents; oversees appointment of Fellows. Ensures processes are executed for appointments and rotations at multiple venues outside UT Southwestern. Responsible for ensuring timely resident and faculty compliance.
• Oversees residency and fellowship training effectiveness reporting. Designs and implements resident, faculty and rotation evaluation processes to solicit appropriate information. Designs and runs reports to track residency competencies across the required regulatory milestones. Provides analysis and trends to faculty and committees to enhance education for residents, fellows and medical students.
• Coordinates the direction of educational programming, communicating across the sub-specialties and the numerous faculty involved in arranging and accommodating lecturers throughout the academic year. Ensures the process of educational programming is smooth and that all requirements are met for CME programming in the department.
• Responsible for maintaining current knowledge of Accreditation Council on Graduate Medical Education (ACGME) General and Special Requirements and ACGE/Residency Review Committee- Specialty regulations and recommendations to ensure favorable judgments on audits, re-accreditation and recertification criteria for the Residency and the fellowship programs. Stays current on American Board policies and recommendations, as well as all necessary systems and technologies, to ensure accurate evaluation and tracking of residents and fellows through their programs. Oversees documentation of eligibility of specialty and subspecialty certification of residents and fellows. Designs training for staff and directly implements procedures and systems to ensure compliance. Acts as the administrative contact person to external agencies.
• May be responsible for volunteer faculty oversight including credentialing and privileges.
• Performs other related duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees