Manager of Budget & Contracts

Richland County Government•DeFuniak Springs, FL

17d

About The Position

GENERAL DESCRIPTION OF CLASS This position shall be responsible for overseeing contract activities in order to ensure compliance with required laws, ordinances, and mandates of the County Transportation Program. Will represent the County Transportation Program at meetings with various stakeholders including property owners, civic groups, community organizations, and other government agencies to address project-related issues and concerns. Will facilitate the condemnation process to include coordinating with Richland County legal staff and outside attorneys, as well as meeting with right of way agents and property owners to resolve right of way acquisition disputes. Will formulate, manage, and review the overall budget (e.g. revenues, expenditures, cash management) for the County Transportation program. Will also assist in the advancement of the dirt road paving program. ESSENTIAL TASKS The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary. Manages and oversees a variety of contract activities to include program management, design services, construction services, professional services, and other services to meet the County Transportation Program needs and ensure compliance with contract requirements. Facilitates the condemnation process on behalf of the County Transportation Program to include coordinating with appropriate legal representatives and right of way acquisition resolution. Formulates, manages, and reviews the Transportation budget including revenues, expenditures, and cash management. Assists in the advancement of the dirt road paving program for the County Transportation Program. Represents and speaks on behalf of the County Transportation Program during meetings with various stakeholders including property owners, community organizations, and other government agencies on topics within scope of duties. Attends and participates in County Council and Committee meetings, as needed. Manages subordinates and support staff. Management duties include instructing, assigning, reviewing, planning work of others, maintaining standards, coordinating activities, selecting new employees, acting on employee problems, approving employee discipline and discharge. Coaches and counsels’ employees on issues ranging from problems with co-workers to problems with management. Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending and conducting meetings, etc. Attends meetings, workshops, conferences, etc., as appropriate to maintain knowledge of current legislation, trends and technology in assigned areas of responsibility. Performs related professional, administrative and supervisory work as required in support of the County Transportation Program. INVOLVEMENT WITH DATA, PEOPLE, AND THINGS DATA INVOLVEMENT: Requires development of new approaches or methodologies to solve problems not previously encountered by analyzing, synthesizing or evaluating data or information using unconventional or untried methods. Requires assessment of projects, and contracts in an effort to maximize use of taxpayer funding. PEOPLE INVOLVEMENT: Requires negotiating, exchanging ideas, information, and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions, or solutions. Requires team oriented skills to coordinate with multiple departments. Requires supervising or leading others by determining work procedures, assigning duties, maintaining harmonious relations and promoting efficiency. INVOLVEMENT WITH THINGS: Requires computer literacy. Requires clear understanding of the County Transportation Improvement Program, and its planned implementation. COGNITIVE REQUIREMENTS REASONING REQUIREMENTS: Requires performing work involving the application of principles of logical thinking to diagnose or define problems, collect data and solve abstract problems with widespread unit or organizational impact. Will be expected to assess existing processes to ascertain opportunities for improvement in program delivery. MATHEMATICAL REQUIREMENTS: Requires using mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic or geometric construction. May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry, plane and solid, and rectangular coordinates; mathematical classifications or schemes. LANGUAGE REQUIREMENTS: Requires reading professional literature and technical manuals; speaking to groups of employees, other public and private groups; writing manuals and complex reports. Requires public speaking skills to effectively interact with the public. MENTAL REQUIREMENTS: Requires using advanced professional-level work methods and practices in the analysis, coordination or interpretation of work of a professional, engineering, fiscal, legal, managerial or scientific nature and the ability for formulate important recommendations or make technical decisions that have an organization-wide impact. Requires sustained, intense concentration for accurate results and continuous exposure to sustained, unusual pressure. VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION VOCATIONAL/EDUCATIONAL PREPARATION: Requires Bachelor’s degree in business management, civil engineering, or closely related field. Master’s degree preferred. SPECIAL CERTIFICATIONS AND LICENSES: Must possess a valid state driver’s license. EXPERIENCE REQUIREMENTS: Requires a minimum of six years of cumulative budget, contract, and project management experience. Requires expertise and knowledge in public speaking, right-of-way acquisition, contracts administration, and government relations. AMERICANS WITH DISABILITIES ACT REQUIREMENTS PHYSICAL AND DEXTERITY REQUIREMENTS: Requires light work that involves walking or standing some of the time and involves exerting up to 20 pounds of force on a recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. ENVIRONMENTAL HAZARDS: The job may risk exposure to bright/dim light, dusts and pollen, extreme noise levels, vibration, fumes and/or noxious odors, moving machinery, electrical shock, toxic/caustic chemicals. SENSORY REQUIREMENTS: The job requires normal visual acuity, depth perception, and field of vision, hearing and speaking abilities. JUDGMENTS AND DECISIONS JUDGMENTS AND DECISIONS: Decision-making is primary to the job, affecting the organization, related organizations and major segments of the general population; works in an evolving environment with emerging knowledge and technologies, competing priorities, and changing politics. ADA COMPLIANCE Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. This proposed job description reflects the essential functions, duties, responsibilities, and minimum requirements accurately and completely to the best of my knowledge. I have made the necessary and appropriate considerations for the various and many uses of the job description that include, but are not limited to: recruiting for vacancies, screening candidates, interviewing candidates, selection of candidates, promotion, discipline, Workers Compensation, returning from leave, performance management, training, job classification, job reclassification, employee communication, reasonable accommodation interactive process, new employee orientation, communication of organizational structure, and to provide organized and defensible basis for personnel decisions to mitigate liability. The minimum requirements have neither been inflated nor deflated and correlate appropriately to the essential functions in this document. I have complied with applicable County policies and County guidelines in drafting this job description. In addition, I have given appropriate consideration and have added content to this job description, as needed, to document compliance related to federal regulations, such as but not limited to ADA, FLSA, FMLA, HIPAA, and Uniform Guidelines on Employee Selection. Thank you for your interest in employment with Richland County Government. Apply for an open position online by selecting the job title you are interested in and clicking the "Apply" link. If this is your first time applying online, you must create an account and select a Username and Password. After your account is established, you may begin completing your application. This application may be saved and used to apply for more than one job opening. The County only accepts applications for positions that are currently open and advertised. You are responsible for documenting all relevant qualifications in the appropriate section of the application. Do not list "refer to a resume", as resumes will not be accepted in lieu of a complete application. All prior work history must be listed on your application. Resumes are treated as supplements to the application only and will not replace any section of the application. Incomplete applications will be disqualified, even if a resume is attached. The application is the primary tool used when determining whether the minimum qualifications are satisfied, so be sure to complete all sections. Applications are due by the deadline noted on the job posting. You will be notified by email regarding the status of your application. The Human Resource Services Department is not able to provide status updates by telephone or email. Richland County is an equal opportunity employer.

Requirements

Requires Bachelor’s degree in business management, civil engineering, or closely related field.
Must possess a valid state driver’s license.
Requires a minimum of six years of cumulative budget, contract, and project management experience.
Requires expertise and knowledge in public speaking, right-of-way acquisition, contracts administration, and government relations.
Requires computer literacy.
Requires clear understanding of the County Transportation Improvement Program, and its planned implementation.

Nice To Haves

Master’s degree preferred.

Responsibilities

Manages and oversees a variety of contract activities to include program management, design services, construction services, professional services, and other services to meet the County Transportation Program needs and ensure compliance with contract requirements.
Facilitates the condemnation process on behalf of the County Transportation Program to include coordinating with appropriate legal representatives and right of way acquisition resolution.
Formulates, manages, and reviews the Transportation budget including revenues, expenditures, and cash management.
Assists in the advancement of the dirt road paving program for the County Transportation Program.
Represents and speaks on behalf of the County Transportation Program during meetings with various stakeholders including property owners, community organizations, and other government agencies on topics within scope of duties.
Attends and participates in County Council and Committee meetings, as needed.
Manages subordinates and support staff.
Management duties include instructing, assigning, reviewing, planning work of others, maintaining standards, coordinating activities, selecting new employees, acting on employee problems, approving employee discipline and discharge.
Coaches and counsels’ employees on issues ranging from problems with co-workers to problems with management.
Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending and conducting meetings, etc.
Attends meetings, workshops, conferences, etc., as appropriate to maintain knowledge of current legislation, trends and technology in assigned areas of responsibility.
Performs related professional, administrative and supervisory work as required in support of the County Transportation Program.