Manager of Audits/Grants & Accounts Payable

Family Health Center•Worcester, MA

About The Position

The Manager of Audits/Grants/Accounts Payable is responsible for the coordination of internal and external audit activities, oversight and management of the organization's accounts payable operations, and grants management and compliance. This role ensures timely and accurate financial processing, adherence to all applicable federal, state, and internal regulations, and the implementation of strong internal controls to safeguard organizational assets.

Requirements

Education: Bachelor's degree in Accounting, Finance, or related field; CPA designation preferred.
Experience: Extensive experience (5+ years) in a senior accounting or financial reporting role.
Knowledge and Skills:
In-depth knowledge of GAAP, financial regulations, UFR reporting, and Form 990 requirements.
Ability to manage multiple tasks, prioritize workload efficiently, and meet tight deadlines in a fast-paced environment.
Strong leadership and team management skills.
Excellent analytical and problem-solving abilities.
Effective communication and collaboration skills.
Proficient in accounting software and ERP systems.

Responsibilities

Auditing and Internal Controls:
Act as the primary liaison with external auditors, coordinating audit activities and providing necessary documentation.
Collaborate with auditors to address findings and implement corrective actions, ensuring accuracy and adherence to GAAP and other relevant accounting standards.
Manage the preparation and submission of UFR reports, ensuring compliance with regulatory guidelines.
Validate and verify UFR data for accuracy and completeness.
Oversee the preparation and filing of Form 990, adhering to IRS regulations.
Collaborate with relevant stakeholders to gather information for Form 990 reporting.
Liaise with external auditors to gather information to complete the Medicaid Cost Report timely.
Develop and implement internal controls to ensure adherence to established policies and procedures.
Grants Management and Compliance:
Assist with grant application budgets and administration, interpreting and applying policies for grant-funded projects.
Monitor grant expenditures, prepare and oversee the preparation of required financial reports for funders, and ensure timely billing and federal fund draws when applicable.
Oversee the fiscal management of grants and contracts, ensuring compliance with federal, state, institutional, and other agency guidelines (e.g., Uniform Grant Guidance).
Accounts Payable Management:
Oversee the end-to-end accounts payable process, including invoice receipt, 2-way/3-way matching, coding, approval, and payment processing (ACH, wire, check).
Manage and mentor AP staff, ensuring high accuracy, efficiency, and compliance with established policies and procedures.
Maintain strong vendor relationships, resolve escalated issues or discrepancies, and ensure accurate vendor records and 1099 reporting requirements are met.
Coordinate month-end and year-end closing activities for the AP ledger and assist with general ledger reconciliations.
Financial Reporting:
Assist in the preparation of accurate and timely financial reports, ensuring compliance with GAAP and other applicable accounting standards.
Lead the preparation of comprehensive financial statements, including balance sheets, income statements, and cash flow statements.
Conduct detailed reviews of financial statements, addressing discrepancies and ensuring accuracy.