Manager, Meeting & Tradeshow Planning

Zoetis

94d • $91,000 - $131,000

About The Position

The Meeting and Tradeshow Manager will oversee the end-to-end planning and execution of corporate meetings, industry conferences, and events. This role will manage the full event lifecycle — from strategic meeting management and budgeting to booth design, logistical planning, and onsite execution. The ideal candidate will thrive in a fast-paced environment, possess strong interpersonal skills for effective collaboration with internal teams and external partners, and exhibit a commitment to delivering excellence in meeting and tradeshow planning.

Requirements

• BA/BS required, preferably in Meeting/Event Management, Hospitality, Marketing, Communications, or related field.
• 5-7+ years’ experience in meeting planning and event/trade show marketing with a strong track record of driving effective business and digital strategies.
• Direct experience planning meetings and events and managing tradeshows within the animal health or pharmaceutical industries is strongly preferred.
• Ability to travel up to 40-50% of the time.
• Strong computer skills in Microsoft Office (Excel, Word, PowerPoint).
• Experience in use of AI for research or meeting planning.
• Must be proficient in Cvent - Web Registration and Mobile Applications.
• CMP (Certified Meeting Professional) or similar certification preferred.

Responsibilities

• Lead in the development and execution of exhibits and promotional assets at industry conferences.
• Focus on tradeshow strategy, implementation and impact measurement of Zoetis exhibit hall booth(s) and all promotional content.
• Work cross-functionally with marketing, sales and external agencies to ensure alignment of messaging, clear communications, and timely execution.
• Oversee booth concept, design, production, and setup for all events.
• Coordinate with creative teams and external vendors for custom booth elements, signage, and giveaways.
• Establish and manage working relationships with external partners to successfully execute business objectives.
• Deliver an exceptional customer experience while achieving business goals.
• Attend all conferences and manage booth logistics before, during and after conferences.
• Responsible for the training of the booth staff and management of all logistical support.
• Manage budgets to optimize spending and maximize impact.
• Track expenses, negotiate vendor contracts, and identify cost-saving opportunities.
• Manage inventory and warehoused assets throughout the year for corporate and field-based events.
• Own and maintain the master calendar for all tradeshows, conventions, and industry events.
• Plan and execute corporate sales meetings and customer events for internal stakeholders and veterinary professionals.
• Develop and manage budgets for each event, ensuring cost-effectiveness and accurate reporting.
• Oversee all logistical components including venue sourcing, contract negotiation, attendee management (registration and communication), catering, transportation, room setup, audiovisual needs, and signage.
• Develop detailed timelines, checklists, and run-of-show documents for each event.
• Coordinate attendee travel arrangements, hotel room blocks, ground transportation, and travel communications.
• Manage invitation lists, track responses, and communicate special accommodations.
• Identify cost-saving opportunities while maintaining a high-quality attendee experience.
• Serve as the primary onsite contact during events, managing logistics, troubleshooting issues, and ensuring all elements are executed to plan.
• Conduct post-event evaluations and debriefs, collect feedback, and implement improvements for future events.
• Reconcile event expenses and provide final reporting to stakeholders.

Benefits

• Comprehensive benefits package that supports the physical, emotional and financial wellbeing of our colleagues and their families including healthcare and insurance benefits beginning on day one.
• 401K plan with a match and profit-sharing contribution from Zoetis.
• 4 weeks of vacation.
• Short-term incentive compensation.
• Long-term incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees