Manager Medical Education - BIDMC Neurology

Beth Israel Lahey Health

1d • $85,280 - $140,005

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. In collaboration with the Program Director, the Manager, Medical Education Programs manages and administers the medical education programs of the department, including the medical residency program, clinical fellowship programs, medical student clerkships, and Harvard Medical School continuing medical education programs. This role oversees the administrative and operational needs of undergraduate, graduate, and postgraduate medical education programs, ensuring compliance with institutional and regulatory requirements. It manages personnel records, accreditation documentation, program budgets, and the workflow of educational staff. The position also coordinates resident and fellow rotations, evaluations, recruitment processes, and key departmental events. This role requires prior experience in medical education and hands-on management of clinical fellows and residents within a hospital setting.

Requirements

• Bachelor's degree required.
• 3-5 years related work experience required, including 0-1 years supervisory/management experience.
• Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Nice To Haves

• Experience in a health care setting.
• Experience in adult education, medical education, program planning and coordination.

Responsibilities

• Assesses the needs for computerised systems, human resource allocation, budgetary requirements and appropriate documentation systems for the undergraduate, graduate, and postgraduate programs.
• Participates in strategic administrative program planning.
• Develops and maintains personnel files and databases for current residents, fellows and alumni.
• Maintains records of requirements for regulatory agencies, BIDMC's fellowship programs, program site visits and accreditation.
• Maintains and applies knowledge of hospital policies, including HR, Quality Assurance, Medical Records, and Legal departments, as they relate to medical education programs.
• Ensures that residents and fellows obtain a mandatory state license and provides copies to affiliated/integrated institutions.
• Obtains appropriate malpractice insurance coverage through the hospital for each resident and fellow.
• Processes resident loan deferments and acts as liaison in processing Resident/Fellow Visas.
• Manages and directs the workload of office staff in support of the goals and objectives of the department's education programs.
• Recommends activities for staff training and development.
• Manages program expenditures according to accounting and department policies.
• Recommends capital funding requests for future programmatic needs.
• Maintains clinic logs for residents and coordinates monthly rotation evaluations.
• Ensures coordination and documentation of attendance at all educational conferences sponsored by the department.
• Coordinates orientation, special events and graduation activities.
• Maintains active alumni files; develops and maintains the alumni database.
• Oversees the application and interview process for the department's training programs.
• Ensures timely, accurate processing of applications through ERAS (Electronic Residency Application Service), maintenance of database and paper files, and production of required reports and statistics.
• Assists in planning, monitoring and/or managing the budget in the functional area of the department.
• Has the authority to direct and support employees' daily work activities.
• Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews.

Benefits

• Equal Opportunity Employer/Veterans/Disabled
• At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs.
• Our culture promotes continuous learning, growth, innovation and a sense of belonging.
• We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life.
• While you're busy caring for and supporting our patients, we take care of you.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager