Manager, Materials and Equipment

University of Oklahoma•Norman, OK

About The Position

This position provides strategic oversight and leadership for both the Material Management (MM) and Equipment Management (EM) teams within Facilities Management (FM). Responsibilities include supervising purchasing, inventory, and warehouse operations, as well as directing maintenance functions.

Requirements

High School Diploma or equivalent, AND:
5 years of experience in experience in materials management, supply chain, procurement, facilities operations, or related field with 1 year of experience in a supervisory role.
Strong understanding of inventory control principles, supply chain logistics, and warehouse operations
Familiarity with procurement processes, supplier management, and contract coordination
Ability to interpret and apply purchasing policies, procedures, and contract terms
Strong leadership and team management skills to effectively supervise, train, and support staff
Excellent communication and interpersonal skills to collaborate with vendors, suppliers, and internal stakeholders
Ability to develop, implement, and maintain SOPs to ensure consistent and efficient operations
Ability to manage complex purchasing processes, including high-value orders and sole source procurement, while ensuring regulatory compliance
Capacity to lead and coordinate cross-functional teams during system upgrades, safety meetings, and operational reviews
Understanding of financial controls including PCard management, invoice reconciliation, and budget oversight
Familiarity with safety protocols and standard operating procedures (SOPs) within facilities and asset management environments
Knowledge of applicable safety standards, compliance requirements, and asset management protocols
State issues driver's license
Ability to obtain forklift certification within 90 days of hire
Verification of education and licensure (if applicable) will be required if selected for hire.

Responsibilities

Provides strategic leadership for Materials Management (MM) and Equipment Management (EM) operations, supporting long-term planning and overseeing related projects and initiatives.
Audits inventory parts and inventory levels for Facilities Management departments, determining the addition and removal of parts and quantities
Collaborates with departmental leadership to align goals and execution strategies
Supervises and support staff in resolving operational challenges, providing effective solutions, and serve as backup for all Materials Management (MM) roles during staff absences
Oversees the purchase, maintenance, and inventory of equipment used by Landscape, Custodial, and Facilities Management (FM) shops
Maintains operational readiness of shared equipment such as forklifts, manlifts, and small tools
Manages uniform and apparel programs, including Cintas accounts, coats, T-shirts, hats, and sample inventory
Develops and delivers training, safety communication, and standard operating procedures (SOPs) for AiM system processes, procurement policies, and Material Management (MM)/Equipment Management (EM) operations
Oversees testing of inventory software and manages support requests to ensure seamless functionality of workflows
Manages the shipping/receiving dock and campus deliveries, track invoice payments with vendor statement reconciliation, and coordinate asset tagging and validation of assets
Manage Facilities Management inventory in IWMS, including item updates, cycle counts, adjustments, min/max data, chemical inventory (SDS) documentation, annual reviews, and idle inventory control
Works with contract suppliers and vendors to resolve issues and expand procurement options.
Manages assigned department purchasing activities including routine, emergency, large orders, sole source purchases, PCard use, vendor accounts, ensuring purchase order compliance with university and state policies
Assists with special projects as assigned by the senior leadership
Performs other duties as assigned