Manager - Leasing

Hirschbach Motor Lines

About The Position

The Manager – Leasing is responsible for overseeing all leasing operations, ensuring the leasing process is efficient, compliant, and tightly coordinated with operations, equipment, and shop teams. This role manages the full lifecycle of lease agreements, loaner truck coordination, LLC program administration, and new-hire equipment seating following orientation. The Manager ensures accurate billing, settlements, and invoicing related to leasing and LLC programs, while maintaining strong internal and external partnerships to support fleet optimization and driver success.

Responsibilities

Oversee the leasing process from initial inquiry through lease execution and ongoing support
Manage and approve loaner truck requests from Operations and Shop, including:
Coordinating truck swaps and pickup locations
Executing and tracking temporary lease agreements
Ensuring accurate documentation and timely processing
Partner with Operations and Equipment teams to ensure drivers remain seated with minimal downtime
Coordinate all new-hire seating post-orientation, ensuring drivers know where and when to pick up their assigned truck and equipment
Serve as the central point of coordination between Orientation, Operations, Equipment Coordinators, and Shop teams
Ensure all lease documents, equipment assignments, and system entries are completed prior to driver pickup
Own the administration of the LLC program, including:
Weekly tracking of LLC hires and terminations
Ensuring LLC fees are accurately passed through to drivers via settlements
Reviewing and reconciling weekly and monthly invoices from the LLC provider for accuracy
Partnering with Finance to resolve discrepancies and ensure compliance
Work closely with Equipment Coordinators, Shop, and Operations to:
Identify trucks that need to be removed from the fleet
Coordinate reassignment or replacement equipment for affected drivers
Ensure lease records, systems, and settlements reflect equipment changes accurately
Ensure all leasing transactions comply with legal, financial, and company policies
Maintain accurate lease records, temporary agreements, and supporting documentation
Prepare and deliver regular reports on leasing activity, loaner usage, LLC participation, and fleet impacts
Identify opportunities to streamline leasing, loaner, and seating processes to improve driver experience and operational efficiency
Address driver and internal stakeholder inquiries related to leasing, loaners, equipment, and LLC programs
Resolve issues promptly while maintaining a high level of professionalism and accuracy
Maintain strong working relationships with vendors, internal departments, and leadership
Recruits, hires, trains, and develops leasing staff
Manages daily operations of the leasing team, ensuring accuracy, efficiency, and compliance with company policies
Conducts performance evaluations and provides ongoing coaching and accountability
Works cross-functionally with Operations, Equipment Coordinators, Shop, Finance, Recruiting, and Orientation teams to resolve issues and improve processes