Manager, IT Asset Management & Finance

Philadelphia Gas Works • Philadelphia, PA

106d

About The Position

The Manager, IT Asset Management & Finance, leads and oversees the corporate IT Asset Management program - the primary point of accountability for the life-cycle management of information technology assets throughout the organization. This role involves overseeing hardware and software acquisition, software compliance, maintenance and subscription renewals, hardware lifecycle planning, costing, budgeting and allocation. The position builds and maintains strong relationships with corporate vendors and internal stakeholders and is directly responsible for the accounting of internal enterprise hardware and licensed software assets. This includes procuring and maintaining appropriate inventory, validating asset management records throughout the life of the asset, such as ordering, receiving, stock maintenance, deployment, asset assignment, inventory, retention, reclamation, retirement, decommissioning and asset disposal. This position will also be responsible for managing the Information Services Department budget allocation process; to ensure customer departments are provided with and assigned appropriate levels of software and hardware needed to perform their duties. This Manager is responsible for designing and implementing improved operational processes and policies related to IT Asset Management (ITAM). The position conducts analyses, supports both capital and operating budgets and forecast processes to enable department operational and financial planning functions, generates appropriate reports, ensures accurate cost accounting and invoice payments while supporting other business functions in an effective and efficient manner.

Requirements

• Bachelor’s degree, Business Administration or related field of study.
• 5-7 years’ experience as an IT Asset Manager.
• 1 Year of experience as an Asset Manager in an enterprise environment.
• Must have knowledge of and experience in budgeting, spending, control and reporting.
• Must have excellent verbal and written communications skills.
• Must have organizational, planning and follow-through skills.
• Knowledge of PGW’s corporate systems and their interfaces preferred.
• Experience using IT Asset Management software solutions including BMC Helix Client Management and Jira Service Management.
• Knowledge of Accounting Software packages, preferably Oracle Financials.
• Proficient in the use of Microsoft Office; familiarity with MS Project and Visio a plus.
• An Equivalent combination of education and work experience may be acceptable in lieu of degree.

Responsibilities

• Manage the performance of the Asset Management Team to drive productivity, mitigate risk and reduce costs.
• Track physical technology components from acquisition through disposal.
• Develop and maintain policies, standards, processes, systems and measurements that enable the organization to manage the IT Asset Portfolio.
• Collaborate with Desktop, Network, Systems and Voice and Data staff to create, manage and maintain enterprise technology standards catalogue.
• Oversee the selection of and manage the relationship with an IT Asset Disposition vendor.
• Create and implement internal self-audits to ensure software licensing compliance and physical asset security.
• Respond to external audit and true-up requests from product manufacturers.
• Coordinate and manage internal and field equipment refresh process with Desktop Support and Network Services areas.
• Perform all maintenance renewals in accordance with organizational procurement process policies and procedures.
• Provide budgetary information for hardware needs along with software subscription and maintenance renewals.
• Analyze departmental costs and performances using financial tools.
• Capture financial information about the hardware life cycle.
• Work with departmental senior management to identify processes that have the potential to be changed.
• Liaison with appropriate departments/personnel to manage vendor/contractor activities.
• Manage team members, lead team meetings and maintain monthly status reports.
• Perform other special projects and assignments as requested.

Benefits

• Free basic health and dental insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees