Manager, Grants and Finance

Tsne Missionworks • Boston, MA

100d • $102,900

About The Position

Third Sector New England, Inc. (TSNE) is working to build a more just, equitable society by providing capacity building services, consulting and training services, and operational support for nonprofits, foundations, community-based groups, and others working for social change. The Grants and Finance Manager (GFM) works with a portfolio of Fiscally Sponsored Organizations (FSOs) in alignment with our Fiscal Sponsorship Agreement and is a member of the Finance and Accounting Team. The GFM leads a cross-functional group, ensuring internal coordination, communication, and collaborative problem-solving. They provide strong client relations, grants and contracts management, and financial reporting, advising, and management to help FSOs build their financial capacity and advance their missions.

Requirements

• At least four or more years of relevant experience.
• Knowledge of nonprofit funding, basic accounting, and federal grant management highly preferred.
• Ability to build effective relationships and trust with stakeholders including colleagues and external partners.
• Excellent written and verbal communication skills, with demonstrated diplomacy, professionalism, and the ability to manage expectations.
• Ability to manage up, down, and across, and lead others without formal authority.
• Self-starter with a strong sense of ownership; initiative to proactively troubleshoot, think critically, identify potential problems, and resolve challenges.
• Ability to thrive in a fast-paced work environment, work flexibly, and adjust as needed.
• Strong proficiency with data and technology, including accounting software, spreadsheets, data management systems, and CRMs.
• High attention to detail.
• Project management skills including developing and maintaining plans and adherence to deadlines.
• Curious, eager to learn, and awareness of when to seek and offer clarification, assistance, or input.
• Ability to give constructive feedback and to use others' feedback to learn and improve.
• Motivation to support and maintain a culture of high operational and customer service standards.
• Ability to plan and facilitate productive and inclusive meetings.
• Commitment to the work of social justice organizations and alignment with TSNE's values, including a commitment to DEI principles.

Nice To Haves

• Experience with accounting software such as Salesforce, Sage Intacct, ADP, Concur, Microsoft Office suite.
• Demonstrated cultural awareness and understanding of fostering an inclusive, culturally sensitive environment.

Responsibilities

• Pre-Award Review grant and fee for service proposals and ensure budget alignment and accuracy.
• Vet subrecipients and subcontractors; lead risk assessments for subrecipients of federal awards.
• Manage and submit federal applications on behalf of FSOs.
• Post-Award Review and approve new grant and fee for service award agreements.
• Determine revenue recognition and billing plan for fee for service contracts.
• Set up new awards and budgets in our systems, with assistance from the Grants and Finance Associate(s).
• Ensure compliance with funder requirements and applicable regulations; escalate compliance issues or legal questions.
• Monitor spending against budgets and restrictions; plan and manage payroll allocations and administrative allocations based on availability and allowability.
• Complete journal entries and justifications as needed to make adjustments.
• Review and approve AR billing invoices.
• Monitor subawards and review their reports; assess sub-award risks.
• Prepare financial reports for grants and contracts with support from Grants and Finance Associate.
• Ensure grants are closed out on an accurate and timely basis.
• Review FSO expenses for accuracy, availability of funding, compliance, and allocations to funding sources and programs.
• Work with Fiscal Sponsorship Accountant to ensure timely and accurate processing of payables, receivables, deposits and billing.
• Review FSO annual budgets and assist with financial plans.
• Prepare and distribute monthly financial reports with analysis for FSOs.
• Plan and lead monthly finance/accounting check ins and biannual team meetings with FSOs.
• Help FSOs to understand their financial statements and implications of financial decisions through analysis and projections.
• Analyze and monitor FSO cash balances to ensure adequate reserves.
• Escalate potential challenges and recommend solutions to address cash balance issues.
• Lead a cross-functional group for each FSO, ensuring internal coordination and communication.
• Document and address issues requiring attention and/or further discussion with FSO and/or supervisor.
• Evaluate FSO relationship; strategize around service to FSO and future of FSO.
• Ensure best possible service to FSOs in alignment with the grants and finance aspects of the FSO Fiscal Sponsorship Agreement.
• Provide grants and finance leadership for FSO onboarding and offboarding.
• Support special program or financial audits, FSO-specific registrations, or tax forms as needed for FSOs.
• Provide coverage for other GFMs as needed.
• Share learnings with colleagues to help develop the overall capacity of the fiscal sponsorship program.
• Help to identify FSO training needs and support TSNE's FSO trainings.
• Respond to TSNE audit requests as needed.
• Participate in internal initiatives/teams to help drive process improvement or manage cross-functional work.
• Support Finance and Accounting Team and Fiscal Sponsorship Program as needed.

Benefits

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer-paid Health Insurance through Harvard Pilgrim along with several low-deductible plans.
• Low-cost Guardian Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid 403b plan through TIAA.
• Up to $1,080.00 annual commuter subsidy.
• $10 monthly cell phone stipend.
• No meetings after noon on Fridays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree