Manager, Grant Administration and Compliance

Harbor Care•Nashua, NH

50d

About The Position

The Manager, Grant Administration and Compliance plays a vital role in advancing Harbor Care's mission and vision by providing oversite and guidance in meeting regulatory and compliance requirements for State and Federal Grants awarded to Harbor Care. This position also provides support in the areas of contract management, general compliance, and project management. This position is responsible for grant compliance, grant determinants, data quality, quality insurance, quality assurance. The Manager will primarily lead the post-award responsibilities and ongoing grant performance. The Manager will provide technical advice and problem resolution for all State and Federal grant funded programs.

Requirements

Project Management
Systems Improvement
Proficiency in MS Office tools
Reporting and presentation skills
Grant Administration
Bachelor degree in Healthcare Administration, Public Health, Healthcare Informatics or a related field.

Responsibilities

Grant Administration and Compliance (60%)
Stay current with grant requirements and updates by participating in webinars, meetings with funders, and review of available guidelines and regulations
Work in concert with Directors and Program managers to ensure files are prepared for random and scheduled external audits
Conduct detailed assessments of current grant workflows, systems and procedures to identify inefficiencies, bottlenecks and areas for improvement
Implement process improvements based on identified inefficiencies
Ensure compliance with granting agency requirements and guidelines by advising management and staff on policies and procedures that pertain to all aspects of Grants.
Maintain close sub-recipient oversight, ongoing monitoring of special terms and conditions, and preparing financial updates/reports for Principal Investigators/Auditors
Review monthly, quarterly and annual grant/contract performance measures, financial reports, and programmatic reports
Liaise with Program Managers and HR to forecast hiring needs to fulfill Grants
Act as project lead during contract start-up, annual reporting, contract extensions, and grant closure periods
Follow up on tasks and requirements necessary for grant/contract compliance
Establish quality documentation system by writing and updating compliance procedures
Collaborate with management to introduce trainings conducive to successful outcomes
Serve as the primary liaison with grantors and regulatory agencies regarding compliance matters
Identify and mitigate compliance risks through proactive assessments and corrective actions
Contracts and Policies (20%)
Manage the contract lifecycle and assist staff with the approval and renewal process.
Manage policy management system across the organization
Facilitate grant and contract approval and execution process
Support subcontracting process for Harbor Care programs and service lines
Maintain updated contract and document management system for all documents requiring CEO signature
Maintain staff and vendor exclusion check system, including ensuring an accurate employee list in the exclusion check system
Project Management and Operations Support (20%)
Under the direction of the Manager, Operations, manage projects assigned and achieve the completion of projects on time, within budget, and within scope
Assist in the establishing project management standards, methodologies, processes, guidelines and templates for use across the organization
Complete background research on new opportunities and operational issues
Policy and Procedure development
Develop, implement and maintain emergency preparedness plans and procedures
Organize, lead and document emergency response training, drills, and exercises
Other duties as assigned are based on evolving responsibilities and organizational needs.