Manager, Facilities

Archdiocese of St. Louis•Webster Groves, MO

23h

About The Position

The Facilities Manager ensures the safe, reliable, and efficient day‑to‑day operation of the ministry’s buildings, grounds, and equipment. This role leads maintenance and custodial teams, manages work orders and preventive maintenance (PM) schedules, executes inspections and corrective actions, coordinates contractors, and maintains accurate documentation. The Facilities Manager supports the Senior Director of Facilities Operations by providing data, status reporting, and project execution without owning enterprise policies, budgets, or Safety Officer duties.

Requirements

Bachelor’s degree preferred; 5+ years of facilities, building maintenance, or related experience required.
2+ years in supervisory role leading maintenance/custodial teams & managing contractors.
Valid driver’s license (e.g., MO Class E for Missouri residents).
Personal vehicle and auto insurance preferred. Ministry vehicle available if needed.
Advanced technical knowledge of HVAC, plumbing, electrical, and building systems; ability to read blueprints, electrical schematics, and piping diagrams.
Proficiency with CMMS (Computerized Maintenance Management System), preventive maintenance scheduling, and BAS/BMS (Building Automation System / Building Management System) monitoring.
Strong organization, communication, problem‑solving, and vendor coordination skills.
Knowledge of safety procedures, occupational hazards, PPE, and safe work practices.
Familiarity with standard maintenance service contracts and invoicing workflows.
Establish and maintain cooperative working relationships with contractors and vendors.

Responsibilities

Maintain PM schedules, asset records & service histories in CMMS; ensure timely PM completion and warranty follow‑ups.
Coordinate vendor services, document corrective actions, & verify completed work.
Track system performance trends (uptime, reactive vs. PM ratios) & elevate improvement opportunities to the Facilities Senior Director.
Implement OSHA, life safety & ministry safety procedures; conduct drills, routine checks, & regulatory inspections.
Maintain audit‑ready logs (temperature, inspections, corrective actions) & ensure proper documentation.
Monitor weather risks, coordinate site readiness, and escalate notable safety concerns to Facilities Senior Director.
Prepare scopes, solicit quotes, and recommend vendor selections per established procedures.
Schedule, brief, and oversee contractors; verify work quality and document completion.
Maintain positive vendor relationships and escalate performance or contract issues.
Submit purchase requests, invoices, & POs; support utility, maintenance, and service expense processing.
Track maintenance and project spending; provide monthly variance and forecasting inputs.
Maintain records of expenses, work orders, inspections, inventory activity, & equipment maintenance.
Manage inventories of tools, parts, appliances, and consumables; conduct cycle counts & submit reorder needs.
Coordinate fleet maintenance, licensing, logs, & incident documentation.
Support lifecycle planning with equipment condition assessments & replacement recommendations.
Use CMMS/PM systems & BAS/BMS for work orders, PM, & asset tracking.
Coordinate with IT on access, hardware moves, and facility-related technology (access control, cameras).
Report security concerns and assist Security/IT in corrective measures.
Lead maintenance and custodial staff; assign tasks, verify completion, and maintain schedules and on‑call coverage.
Provide coaching, training, and safety instruction; deliver timely performance feedback.
Ensure compliance with HR, OSHA, and ministry standards; document attendance and training completion.
Provide facility condition updates, safety issues, and SLA performance reports.
Coordinate facility readiness for events, moves, and special schedules.
Respond to urgent issues & participate in on‑call rotation; escalate high‑risk incidents promptly.
Perform additional tasks that support safe, compliant operations & high-quality service delivery.