Manager, Executive Operations

MAGNOLIA EDUCATIONAL & RESEARCH FOUNDATION•Los Angeles, CA

2d•$90,000 - $100,000•Onsite

About The Position

The Manager, Executive Operations serves as an operational partner to the Chief Executive Officer and executive leadership team, providing high-level support in executive coordination, board governance, and workplace operations. This role is responsible for ensuring effective day-to-day executive operations, seamless board and committee processes, and a well-managed office environment that supports organizational priorities. The position requires sound judgment, discretion, strong organizational leadership, and the ability to manage multiple priorities with a high degree of autonomy. This role also serves as Board Secretary to the Board of Directors.

Requirements

Bachelor’s degree preferred
3+ years of experience in executive support, operations, board governance, office management, or a related field
Experience supporting senior leaders and coordinating high-level meetings and projects
Strong project management, organization, and follow-through skills
Excellent written and verbal communication skills
Ability to manage sensitive information with professionalism and confidentiality
Experience with document management systems, productivity tools, and board/governance platforms preferred
Ability to manage multiple priorities in a fast-paced environment

Responsibilities

Executive Support & Leadership Coordination Partner with the CEO and Deputy Superintendent to manage priorities, workflow, scheduling, and preparation for key meetings and initiatives
Coordinate executive meetings, briefings, and logistics, ensuring agendas, materials, and pre-reads are prepared in advance
Ensure meetings are well-structured, decision-oriented, and aligned to leadership priorities
Track action items from executive meetings and ensure timely follow-up and completion
Coordinate across departments to gather inputs, support communication, and ensure timely execution of leadership requests
Coordinate CEO travel logistics, including itinerary planning, transportation, accommodations, and preparation of relevant materials to ensure efficient and well-supported engagements
Anticipate needs, resolve issues proactively, and support cross-functional alignment on organizational priorities
Lead planning and execution of board and committee meetings, including agendas, materials, timelines, logistics, and follow-up
Maintain and manage an annual board and governance calendar aligned to key organizational cycles (budget, audit, compliance, and reporting)
Serve as Board Secretary to the Board of Directors and maintain official records, minutes, notices, agendas, and governance documentation
Ensure compliance with Brown Act, SB 126, and other governance requirements
Develop and maintain standardized templates and processes for board materials to ensure consistency and quality
Coordinate submissions, postings, and document control across board platforms, public sites, and authorizer communications
Partner with internal stakeholders to collect, review, and finalize board reports and materials
Oversee day-to-day home office operations to ensure an organized, responsive, welcoming and well-functioning work environment
Manage vendor relationships, office supplies, facilities coordination, workspace logistics, and operational issue resolution
Support internal meetings, events, and culture-building activities, including coordinating logistics such as scheduling, space setup, materials, and catering
Manage office-related purchasing, budget tracking, and invoice coordination in partnership with Finance
Develop systems and processes that improve efficiency, responsiveness, and operational continuity across the home office