Manager, Executive Admin Operations - Remote - Nationwide

Vituity•Sacramento, CA

5h•$85,170 - $106,465•Remote

About The Position

Remote, Nationwide – Seeking Manager, Executive Admin Operations Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity Provide vision, leadership and direction to a team of Executive Assistants and Supervisors of Administrative Coordinators who are supporting senior leaders across the organization. Exercise independent judgment in the development and implementation of team strategies, priorities, and operational frameworks. Develop and execute strategies for talent acquisition, performance management, and succession planning within the administrative function. Establish and monitor performance metrics and service standards to ensure consistent, high-quality executive support. Foster a culture of trust, inclusion, accountability, and continuous learning through regular coaching, mentorship, and development planning. Independently design, implement, and manage standardized systems, tools, and workflows that streamline administrative operations and align with enterprise priorities. Oversee workload distribution and resource planning across executive offices, making informed, data-driven decisions to maximize efficiency and service delivery. Conduct ongoing assessments of administrative processes, identifying opportunities for automation, modernization, and improved cross-functional coordination. Stay informed on emerging trends, technologies, and best practices in administrative and executive support. Develop and manage departmental budgets related to administrative operations, ensuring responsible fiscal responsibility and cost-effectiveness. Lead change management initiatives that advance administrative practices and elevate the impact of the support team on organizational outcomes. Partner with executive and senior leadership to assess, define, and evolve the model of executive support in alignment with organizational objectives. Provide strategic consultation to leaders on best practices for leveraging administrative partnerships, optimizing scheduling, communication, and project execution. Lead initiatives that elevate administrative capabilities to a strategic level, ensuring support staff contribute meaningfully to leadership priorities and enterprise outcomes. Ensure the team manages complex, high-impact administrative functions with efficiency, discretion, and professionalism. Serve as the primary liaison between executive leadership and administrative professionals to ensure clarity, coordination, and alignment across divisions. Collaborate with People Operations, IT, and Clinical Operations to ensure administrative systems and resources effectively support enterprise-wide initiatives. Represent the administrative function in organizational planning discussions, advocating for continuous improvement and alignment with Vituity’s strategic goals. Build and sustain trusted relationships with senior leaders, consistently modeling exceptional judgment, communication, and professionalism. Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars. Monthly wellness events and programs such as yoga, HIIT classes, and more Trainings to help support and advance your professional growth Team building activities such as virtual scavenger hunts and holiday celebrations Flexible work hours Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Requirements

Bachelor’s degree in business administration, Organizational Leadership, or related field required.
Minimum 7 years of progressive administrative or operational experience, including at least 3 years in a people management capacity required.
Demonstrated experience managing executive-level support functions in a complex, fast-paced organization.
Proficiency with collaboration and productivity tools (e.g., Microsoft 365, Concur, Salesforce, NetSuite).
Proven success in leading teams through change and implementing process improvements that drive measurable results.
Proven ability to inspire, guide, and elevate a professional administrative team.
Exceptional written and verbal communication skills with experience supporting senior executives.
Expertise in optimizing workflows, systems, and processes for scalability and efficiency.
Skilled in workforce planning, prioritization, and cross-functional alignment.
Ability to manage confidential information with the utmost integrity.
Commitment to innovation, learning, and operational advancement.

Nice To Haves

Master’s degree preferred.

Responsibilities

Provide vision, leadership and direction to a team of Executive Assistants and Supervisors of Administrative Coordinators who are supporting senior leaders across the organization.
Exercise independent judgment in the development and implementation of team strategies, priorities, and operational frameworks.
Develop and execute strategies for talent acquisition, performance management, and succession planning within the administrative function.
Establish and monitor performance metrics and service standards to ensure consistent, high-quality executive support.
Foster a culture of trust, inclusion, accountability, and continuous learning through regular coaching, mentorship, and development planning.
Independently design, implement, and manage standardized systems, tools, and workflows that streamline administrative operations and align with enterprise priorities.
Oversee workload distribution and resource planning across executive offices, making informed, data-driven decisions to maximize efficiency and service delivery.
Conduct ongoing assessments of administrative processes, identifying opportunities for automation, modernization, and improved cross-functional coordination.
Stay informed on emerging trends, technologies, and best practices in administrative and executive support.
Develop and manage departmental budgets related to administrative operations, ensuring responsible fiscal responsibility and cost-effectiveness.
Lead change management initiatives that advance administrative practices and elevate the impact of the support team on organizational outcomes.
Partner with executive and senior leadership to assess, define, and evolve the model of executive support in alignment with organizational objectives.
Provide strategic consultation to leaders on best practices for leveraging administrative partnerships, optimizing scheduling, communication, and project execution.
Lead initiatives that elevate administrative capabilities to a strategic level, ensuring support staff contribute meaningfully to leadership priorities and enterprise outcomes.
Ensure the team manages complex, high-impact administrative functions with efficiency, discretion, and professionalism.
Serve as the primary liaison between executive leadership and administrative professionals to ensure clarity, coordination, and alignment across divisions.
Collaborate with People Operations, IT, and Clinical Operations to ensure administrative systems and resources effectively support enterprise-wide initiatives.
Represent the administrative function in organizational planning discussions, advocating for continuous improvement and alignment with Vituity’s strategic goals.
Build and sustain trusted relationships with senior leaders, consistently modeling exceptional judgment, communication, and professionalism.

Benefits

Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
Flexible work hours