Manager, ERP and Contracts

Salinas Valley Health-posted about 1 year ago
Full-time • Manager
Salinas, CA
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The Manager of ERP and Contracts at Salinas Valley Health is responsible for overseeing the implementation and maintenance of ERP software systems within the Supply Chain Departments. This role involves coordinating with various teams to ensure efficient procurement operations, managing contract strategies, and providing technical support for ERP systems. The position requires strong analytical skills and the ability to educate staff on ERP functionalities while ensuring compliance with healthcare regulations.

  • Coordinating on-site installation and maintenance of Network, ERP software systems throughout the Supply Chain Departments
  • Administrator/lead role of the Workday Inventory System software and database software, including running all applicable ERP system utilities to maintain system performance
  • Plans for and manages tasks involving maintenance and enhancements of existing Supply Chain systems or implementation of new functionality
  • Collaborates with legal, finance, and operational teams to ensure streamlined procurement operations while ensuring the highest level of integrity, compliance, and cost-effectiveness
  • Develops and implements contracting strategies to ensure effective sourcing of goods and services that align with organizational objectives and regulatory requirements
  • Providing on-going education for hospital employees regarding ERP software modules and functionality
  • Provides technical support for both software, handheld and label printing hardware
  • Responsible for coordinating contract validation functions and proper alignment for all applicable departments
  • Providing on-going troubleshooting for users and communicate with appropriate vendors to ensure optimal system performance
  • Generating reports and analyses from the ERP and other systems through use of advanced skill sets in Microsoft Office Suite and SQL
  • Working with dedicated IT staff to resolve network related issues
  • Training responsibilities for loading new records into the database such as, item master file, contract items and prices, requestor custom order templates
  • Working directly with the Accounts Payable/Purchasing Reconciler responsible for researching and resolving discrepancies using systems and processes
  • Monitoring and troubleshooting errors associated with the interfaces between the ERP and the Electronic Medical Record
  • Troubleshooting issues and downtime situations for the EDI system and connectivity through Vizient
  • Taking the lead for Purchasing and Supply Chain suites for major ERP system version upgrades
  • Assessing new system functionality and makes recommendations for implementation along with justification of functional benefits and Return on Investment
  • Review, revise, and enforce contract terms, ensuring accuracy and adherence to organizational policies
  • Develop and implement procurement/contract strategies that ensure effective sourcing of goods and services that align with the organization's requirements, budget, objectives, and regulatory requirements
  • Provide guidance to procurement and operational teams on the application of contract terms, conditions, and obligations
  • Ensure that all procurement contracts comply with HIPAA, FDA regulations, and healthcare district law
  • Manage relationships with key suppliers and vendors, ensuring contract performance and addressing any issues that may arise during the term of the agreement
  • Monitor supplier performance, ensuring adherence to agreed upon terms, quality standards, timelines, and pricing
  • Identify and mitigate potential risks in contracts, proposing solutions to minimize financial, operational, and reputational risks
  • Maintain accurate records of all procurement contracts and associated documents, including amendments, renewals, and terminations
  • Prepare regular reports on procurement activities, contract performance, and cost savings for management and other stakeholders
  • Stay up to date with changes in healthcare regulations and contracting best practices
  • Recommend and implement process improvements to enhance efficiency, compliance, and cost-effectiveness
  • Proactively take on special projects and follow through to completion.
  • Bachelor's degree required
  • 5 years' experience in healthcare
  • Working knowledge of computer networking principles, hospital supply chain operations, and supply distribution
  • Healthcare ERP experience in Requisitions, Procurement, Inventory, EDI and Process Flow Administration
  • Experience with Group Purchasing Organizations and Third-Party Distribution
  • Computer literate
  • High level of positive interpersonal and communication skills enhancing ability to interact effectively with patients, visitors and staff
  • Ability to maintain a high level of professionalism during variable workloads and strain
  • Substantial perception, comprehension decision-making, reading & writing demands
  • Considerable amount of judgment and analytical skills required
  • CRMP preferred
  • Full-time position
  • Competitive salary range of $97.4K - $123K per year
  • Opportunities for professional development and training
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