Manager, EPC Contracts and Document Controls

Copia Power-posted 5 days ago
Full-time • Manager
Hybrid • Lake Oswego, OR
11-50 employees
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Copia is seeking a Manager, EPC Contracts & Document Controls to provide key support to execute on a multi-gigawatt pipeline of projects under pre-construction planning or in construction. This role requires experience in the Energy Industry, with a plus focus on utility-scale photovoltaic, battery energy storage systems, or gas generators. The Manager, EPC Contracts & Document Controls will report directly to the Managing Director, Project Management and Procurement, working closely with Copia’s asset management, energy markets, legal, and finance teams in an individual contributor capacity.

  • Reporting to the Managing Director, Project Management and Procurement, overall responsibility to support the EPC team with EPC contract negotiations, execution, and compliance, ensuring broad collaborative communication is consistent to all necessary stakeholders.
  • Pre-construction contracts management includes working closely with engineering, construction, commercial, and legal teams in tracking of contract and exhibit revisions to and from EPC contractors, ensuring adequate organization of documents throughout negotiations.
  • Close collaboration with project managers in maintaining document control of both internal and external data, including support in facilitating transmittals, submittals, and RFI responses.
  • Working closely with legal, commercial, and PM team to manage any EPC Contract Amendments through negotiation and execution.
  • Proactively identify, assess, and mitigate contractual and project risks, working closely with the project management team and legal department to safeguard the company's interests.
  • Manage the process to collect and input contract compliance requirements from SME/Deal Lead into a Contract Matrix and inputted into EPC compliance tools (Bluepoint).
  • Manage EPC Contract work order/LNTP issuances through execution in close coordination with EPC team, legal, and commercial.
  • Work closely with Legal and PM team to track all notices from contractors (Force Majeure, change in law, etc) to ensure socialization with appropriate stakeholders.
  • Attend EPC weekly & monthly meetings to support PMs, be available to speak to any EPC Contract questions/topics, and assist as needed the EPCm and PM teams in Contract documentation (MC/SC certs, QA/QC books, etc).
  • Use Procore to be available to respond to Contractual RFIs.
  • Manage the collection of any labor statistics (union utilization) requested.
  • Support and assist EPCm and PM teams in risk register reporting, change order tracking, and management of execution of change orders in close coordination with FP&A and Capital Markets teams.
  • Manage the conveyance of Prevailing Wage data from Vendors/Contractors to PWA auditors, track and manage any needed remediation, work with EPC personnel on any PWA-related issues/clarifications, and report out to the PM and EPC teams the results of recurring Auditor reports (monthly, quarterly).
  • Assist in the management of Lessons Learned Document & Reviews after each phase of a project's lifecycles & assist in the implementation of lessons learned & updates into the EPC Agreement Exhibit Templates (inclusive of Tracking items for discussion, working with subject matter experts for updates, tracking version control).
  • Work collaboratively with the PM team in maintaining and organizing all project documentation within Procore and SharePoint, including drawings, specifications, RFIs, submittals, contracts, and change orders.
  • Implement and enforce document control procedures aligned with company standards and project requirements.
  • Coordinate and manage all documentation related to project commissioning, start-up, and final handover to the operations team, ensuring comprehensive records for future operations and maintenance.
  • Track and report on key performance indicators (KPIs) for contract management efficiency, document turnaround times, and contract compliance rates.
  • Other duties as assigned.
  • Exceptional organizational, communication, presentation, decision-making, analytical, and time management skills.
  • 3-5 years of experience in Contracts and document management in support of utility-scale power generation projects.
  • Proficiency in Procore, SharePoint, and specific contract lifecycle management (CLM) platforms.
  • Able to demonstrate experience dealing successfully with peers, subordinates, management, and unaffiliated third parties.
  • Ability to communicate effectively in verbal and written correspondence.
  • Highly driven with problem-solving abilities, integrity, and a strong work ethic.
  • Proactive mindset with the ability to thrive in a fast-paced, dynamic environment.
  • Ability to work effectively within a rapidly changing organization.
  • Demonstrated collaborative partnerships with peers, management, and vendors.
  • Resourcefulness and polite persistence.
  • 3-5 years of professional experience, preferably in the renewable energy industry
  • Bachelor’s degree preferred
  • Proven experience with Microsoft Office, including advanced proficiency in PowerPoint & Excel
  • Experience with project management software
  • Ability to work in the Salt Lake City, UT or Lake Oswego, OR office a minimum of 3 days per week.
  • Ability to travel up to 25%
  • Applicants must be authorized to work in the United States without employer sponsorship.
  • Certification in contract management (e.g., IACCM, NCMA) is desirable.
  • Medical, Dental & Vision coverage with no premiums
  • Company contribution to 401(k) plans
  • Annual bonus eligibility
  • Unlimited Paid Time Off (PTO)
  • Paid company holidays
  • Wellness and cell phone credits
  • Life and AD&D Insurance
  • Employee Resource Groups (ERGs) for community and support
  • Opportunities for professional development to grow and thrive within the company
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