Manager- Distribution & Logistics

Northeast Georgia Medical Center•Gainesville, GA

About The Position

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities. About the Role: Job Summary Responsible for the daily operations of logistics and distribution functions of the Materials Management Department at the NGHS Gainesville Facility. Oversees Inventory Storeroom, Receiving and distribution for Supply Rooms. Plays a leadership role in managing the flow of materials within the system. Develops/implements policies and procedures. Will meet logistical needs of NGHS, support patient care and organizational goals by providing input to alternative approaches and programs. Must be able to develop goals, objectives, annual budgets, and implementing short and long term operational strategies. Collaborates with Purchasing to manage item back orders. Collaborates with Par Optimization Team and Clinical leaders to establish PAR locations for current and new items. Maintains activities related to Clinical Value Analysis teams to ensure proper implementation of new products.

Requirements

Able to be trained and certified on the use of an electric pallet jack within 30 days from date of hire.
Bachelors degree in Business, Supply Chain Management, Procurement, or Finance.
Three (3) to five (5) years experience in organizing and optimizing a supply chain system required.
Ability to resolve urgent and complex supply disruptions in a fast pace hospital environment where urgent situations arise quickly and require immediate resolution
Ability to identify the level of urgency in responding to customer inquiries and escalate to leadership as needed
Unrelentingly detail oriented, with the ability to multitask and prioritize work
Basic knowledge of inventory methodology, distribution methodologies and being able to identify different sourcing options/methodologies. Associate must be able to discern between and react accordingly based on product acquisition model when issues arise.
Possess technical skills to operate various computer software programs necessary to completion of duties and responsibilities including but not limited to: Hospital ERP system, MS Office applications (Outlook, Excel, Word) and other functional software determined necessary for inventory, distribution or procurement functions. Additionally, this role will need to be able to work with handheld technology to complete ordering functions, PAR level management and other responsibilities deemed necessary.
Excellent critical thinking, organizational and communication skills
Possess interpersonal skills to interact with clinicians and other hospital personnel
Knowledge of budgetary and financial standards associated with inventory management, department expense management, customer spend management and labor costs
Able to stand and sit for extended periods of time, crouch, push/pull, and lift up to 50 pounds unassisted (hospital environment – warehouse, clinical areas, etc.)

Nice To Haves

Highly desired if experience has been in a large hospital setting or multi-site healthcare system including leading teams and assigning responsibilities.

Responsibilities

Oversees ordering of all distribution through automated supply replenishment systems necessary to meet the demand of all user areas at acute care facilities and inventory locations within a multi-facility system.
Maintains all aspects of the Kanban program through the Daily Management System (DMS).
Maintains all aspects of perpetual inventory including replenishment, par levels, backorders, returns and maintaining expired/damaged product processes.
Conducts expiration date checks on all stock items.
Monitors the quality, quantity, cost, and efficiency of the movement and storage of goods and certain equipment.
Manages and controls the order cycle for both inventory and LUM (low unit of measure) by utilizing lean principles, data driven monitoring, and analytics from associated information systems.
Analyzes inventory levels in conjunction with the MMIS and Data Analysis team to insure most efficient inventory replenishment processes are in place.
Communicates with Nursing representative concerning changes and updates to supply PAR levels.
Works with Par Optimization and Data Analysis team to manage routine analytics for all PAR locations tied to Non-Procedural Areas.
Works with Clinical Leadership to implement any and all necessary changes associated with analytics and with Par Optimization team to ensure work is completed, accurate and operationally sound.
Responsible for enhancing business efficiency by applying lean principles, analyzing logistical problems and producing new solutions.
Core participant and works closely with the Clinical Value Analysis program to effectively onboard new products, equipment, polices, and procedures.
Works with Human Resources to recruit qualified candidates and provides proper orientation and training.
Monitors competency of current staff and aligns training and educational needs to meet the needs of the organization.
Shows ability to motivate and lead.
Completes all employee reports and records according to schedule and organization requirements. This includes; Disciplinary Actions; Performance Evaluations; Time Card/Productivity Reports; Staff Meetings/In-service attendance; Data Sheets and Budget Variance Reports.
Provides management leadership throughout the department and in the absence of the Director, assumes other duties as assigned.
Supports a safe working environment including compliance with all regulatory requirements and all other hospital, state, and federal safety policies.
Works closely with Accounting to asset tag and document all incoming equipment.
Works closely with Equipment Disposal and Transfer team to monitor that all equipment and product is managed according to proper policy and procedures.
Works closely with all Clinical Support Teams to ensure Products, Procedural Trays, Emergency Equipment, and Crash Carts are available when needed.