Manager/Associate Manager-Country Office and Project Finance & Accounting

MCD Global Health•Hallowell, ME

2d•$64,000 - $93,000•Remote

About The Position

Reporting to the Senior Manager for Project Finance and Accounting, the Manager/Associate Manager-Country Office and Project Finance & Accounting will implement the project infrastructure and systems needed to support projects and company strategic objectives. The manager will be responsible for the cradle-to-grave project implementation finances, including start up, close-out, project cost management, reconciliation of project accounts, financial reporting to donors and project staff, financial analysis, data interpretation, and complying with donor reporting requirements. The manager will collaborate with finance colleagues in best practice activities to streamline the flow of project-related information and financial data. They will ensure accuracy, transparency, and compliance with nonprofit accounting standards and donor policies and procedures and will be responsible for analyzing project costs and providing decision support to project manager. They will continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future project needs and budget realities. This position does not have any direct reports.

Requirements

A bachelor’s degree in finance, accounting, or a related field is required.
At least 6-10 years of progressive experience in financial management, preferably in a nonprofit environment, with a strong understanding of nonprofit accounting principles and GAAP.
Expert knowledge and understanding of the Federal Acquisition Regulation (FAR) (especially Subpart 31.7) and 2CFR200.
Excellent analytical and problem-solving skills, strong communication abilities, and proficiency in financial software and reporting tools.

Nice To Haves

Nonprofit experience is preferred, with a strong preference for someone who has operated in a fast-growing environment that has limited budgets and resources.
Solid experience in cradle-to-grave project (donor) finances (particularly USG) including start up, close-out, project cost management, reconciliation of project accounts, financial reporting to donors and project staff, financial analysis, data interpretation, and complying with donor reporting requirements. Strong budgeting and analytical/problem solving skills needed.
Experience assuming a wide range of responsibilities, working with staff who vary in their work styles, and working under pressure, while still providing timely responses to requests and deadlines.
Experience with Blackbaud Financial Edge NXT and QuickBooks is a plus.
Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to staff.
Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

Responsibilities

Leads project finance operations, including financial reporting and analysis, accounts payable, accounts receivable, and country office month- and year-end close calendar and operation.
Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements, including donor rules and regulations.
Maintains and monitors project budgets, prepares and processes project invoices, and assists in resolving discrepancies and irregularities in country office financial reports.
Investigates project variances and submits variance reports to management monthly.
Reports monthly on the remaining funding available for projects (under budget or cost overrun) to the Senior Director for Project Finance and Accounting and the program leads.
Prepares and ensures the accuracy and timeliness of wire transfer processing to country offices and projects to ensure country bank accounts maintain appropriate funding levels.
Prepares the annual Federal Funding Accountability and Transparency Act (FFATA) submission, including contacting and receiving information from sub awardees to include in the submission.
Provides input in the development of departmental policies, procedures and protocols to the Senior Manager for Project Finance and Accounting, thereby facilitating continuous quality improvement.
Independently prepares and presents accurate financial reports and analysis to the Senior Manager for Project Finance and Accounting and project leads, ensuring timely communication of financial status and trends.
Continually analyzes financial data and presents financial reports in an accurate and timely manner.
Clearly communicates monthly, quarterly, and annual financial statements to the Senior Manager; monitors progress and changes and keeps the Senior Manager abreast of MCD’s project financial status.
In collaboration with the Senior Manager for Project Finance and Accounting, supports the development of long-range financial forecasts for MCD’s programs as part of the organization’s strategic planning process and monitors and evaluates the program’s performance relative to long-range revenue and expenditure targets.
Independently prepares and submits donor financial reports as well as any ad-hoc financial reports requested by the donor (e.g., burn rates).
Prepares grant and other donor invoicing and track receivable/liability positions to ensure the collection of outstanding payments.
Supports all audit activities and ensures compliance with regulatory requirements and internal controls.
Works closely with staff to train them on finance and accounting procedures, ensuring alignment with corporate and project operations.
Creates and promotes a positive and supportive work environment. Exercises a high degree of discretion and diplomacy. Maintains confidentiality of highly privileged information.