Manager, Assistant PMO

Kubota • Grapevine, TX

77d

About The Position

This Assistant Manager role at Kubota is responsible for leading cross-functional IT project teams and managing end-to-end project delivery from initial scoping and stakeholder alignment to execution and risk communication. The position plays a critical role in shaping project design, ensuring consistent methodology and high-quality outcomes that exceed management and user expectations. It involves working closely with business users to define needs, establish objectives and milestones, coordinate resources and schedules, and oversee quality control throughout the project lifecycle.

Requirements

• Bachelor’s degree in business, Computer Science, Project Management, or related field preferred.
• PMI certification and/or Six Sigma training preferred; required in place of a relevant degree.
• In lieu of a degree at least 5 years of IT/Technical experience required.
• With a degree, at least 3 years of IT/Technical experience required.
• At least 3 years of project management experience required.
• Excellent communication skills with the ability to convey technical concepts to a non-technical audience.
• Must be customer service oriented and able to interact professionally with contractors, other Kubota Entities, and corporate management.
• Proficient in Word, Excel, PowerPoint, Smartsheet’s and G Suite.
• Experience in strategic planning and execution.
• Experienced in leadership, management and negotiation skills with the ability to be assertive before project tasks and go-live dates are late.
• Proven ability to be effective in a mission-driven environment.
• Able to document complex requirements in a uniform and logical format that’s easily understood by both business and technical groups.

Responsibilities

• Develop and maintain project work plans that consider strategic goals, priorities, milestones, time estimates, task sequencing and critical paths while at the same time determining what tasks can be performed concurrently.
• Leads, creates, manages and maintains all aspects of project management including schedules, budgets, and correspondence that supports the ongoing projects.
• Ensures the timely and quality development of all deliverables for projects.
• Must be able to thoroughly assess projects eliminating or minimizing scope creep.
• Follow consistent methodology to track and maintain future enhancements as additional requirements are added unexpectedly to a project.
• Records important decisions made in meetings and manages communication for delivery.
• Support OpEx and CapEx, IT vendors, RFPs, equipment allocations, leases, contractor agreements/invoices to support business requirements.
• Coordinates vendor approval process, contracts and controls by working with Contract Management Office.
• Help other IT team members with project load to ensure that projects are completed on time, within budget and to the required standard of Kubota.
• Manages and distributes correspondence and reports for management to enhance department efficiency.
• Create presentations and reports for senior management.
• Accepts, interprets and implements project direction from Manager or Director in a timely, professional manner.
• Partner with key business users from dealers, divisions and home office departments to derive project needs that will enhance operations and systems.
• Help Quality Control PMO policies and procedures.
• Provide feedback and recommendations for improvements on PMO and IS toolset usage.
• Conducts administrative work such as purchase orders, calendar facilitation, invoices and auditing expense reports within the department, as needed.
• The position will be asked to perform other projects and duties as assigned by the Director and/or Kubota Management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees