Manager, Administrative Operations (H)

University of Miami•Hialeah, FL

57d•Onsite

About The Position

The University of Miami/UHealth department of Supply Chain has an exciting opportunity for a Full Time Manager, Administrative Operations to work in Hialeah, FL. The Administrative Operations Manager assists the Chief Supply Chain Officer and Supply Chain senior leaders in all aspects of the department's scope of work including tracking issues and deadlines, providing quality control over all correspondence, and reports issued by the department. In addition, the Administrative Operations Manager is knowledgeable about all related policies and procedures, ensuring appropriate reporting is maintained, and proper procedures are followed. Establishes and maintains strong working relationships with all levels of constituents both internal and external to the University of Miami which requires a high level of diplomacy, discretion, and confidentiality. The Administrative Operations Manager assists in the preparation of new operating procedures as required, updates existing procedures, and trains departmental personnel in the required execution of university operational procedures. The Administrative Operations Manager completes special assignments which require collecting, organizing, and analyzing data and developing reports which may be used as support for significant decisions by management. The Administrative Operations Manager is responsible for entering HR transactions into Workday for supply chain including new position requests, position reclassifications, terminations, etc., coordinating with supply chain managers and HR, following up and providing updates on transactions in progress. In addition, the Administrative Operations Manager is responsible for managing the administrative operations team and their tasks which include but are not limited to:

Requirements

High school diploma or equivalent; Bachelor's degree preferred
Minimum 5 years of relevant experience, Workday experience preferred
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to direct, manage, implement, and evaluate department operations.
Ability to effectively plan, delegate and/or supervise the work of others
Knowledge of business and management principles.

Responsibilities

Coordinating travel arrangements, preparing itineraries, compiling travel documents and maintaining all travel records to reconcile travel card and expense reimbursements for senior leadership and their subordinates.
Coordinating large and complex meetings with external and internal stakeholders, tracking meeting requests and commitments, and communicating effectively with meeting participants and support staff.
Creating and updating documents, reports, processes, and composing correspondence.
Reconciling and processing monthly PCard statements through Workday.
Submitting purchase requisitions for goods and services required by supply chain. Coordinating with accounts payable to ensure invoices are paid.
Monitoring purchase order balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions.
Depositing rebate and refund checks in a timely manner.
Maintaining an electronic filing system of business documentation, records, and reports.
Event planning, coordination, and execution including logistics and providing technical assistance.
Assisting in review of current policies and procedures and ensuring policies are up to date.
Coordinating emergency management "UReady" annual updates.
Responsible for employee onboarding and offboarding, coordinating with the manager, new employee and HR as needed.
Responsible for the Computer Lifecycle Management Program for the department, coordinating with I.T. and supply chain employees to ensure the team's computers are refreshed as they become eligible.
Working on specific projects as assigned; some require attending training classes either in person or online.
Managing access control for Supply Chain staff.
Coordinating special projects as requested