Management Assistant

Louisville Metro Government • Louisville, KY

404d

About The Position

This position involves performing various clerical and administrative tasks under general supervision. The role is essential for maintaining departmental records, processing documents, and providing support for office functions. The individual will be responsible for data entry, correspondence, and assisting in the organization of clerical operations.

Requirements

• Completion of a one-year business college program in Office Administration.
• Three years of clerical or secretarial experience.

Responsibilities

• Types or word processes correspondence and files documents.
• Enters data into a computer and maintains files and records.
• Answers telephone calls and completes minor administrative projects.
• Prepares lists and records information on forms, completing and processing standard forms, documents, and reports.
• Composes and mails routine correspondence.
• Enters, codes, stores, edits, and retrieves database records and files.
• Files documents and maintains departmental manuals, records, and files.
• Coordinates departmental office functions and clerical activities according to established procedures.
• Takes notes at meetings, prepares minutes, and represents supervisor at routine meetings.
• Compiles data, calculates numbers and totals, and prepares complicated reports on department operations or activities assigned by manager.
• Types routine memorandums, reports, letters, forms, and other documents.
• Assists in organizing clerical operations for routine program activities, develops standard forms and letters, performs simple research, and completes other minor administrative projects.
• Assesses clerical workflow, methods, and procedures and suggests methods to improve efficiency and solve problems.

Benefits

• Union incentives include Call Out Pay and On Call Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: No Education Listed