Management Assistant

Maricopa County • Phoenix, AZ

1d • $23 - $39 • Hybrid

About The Position

Are you looking for an opportunity to apply your administrative expertise while growing your skills in research, project coordination, and leadership support? As the Management Assistant with the Animal Care and Control Department, you will gain meaningful experience by supporting work that directly impacts the community. In this role, you will provide direct support to the department’s management team and serve as a resource to staff by offering guidance on administrative policies, procedures, and best practices. Don’t miss this opportunity to support our shelter and make a difference in your community. Submit your application today!

Requirements

• Two years of administrative experience that includes research, report preparation, or project coordination
• Associate’s degree
• A combination of related post-secondary education or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Nice To Haves

• Bachelor’s degree
• Experience with Animal Care agencies
• Experience with process improvement or statistical analysis

Responsibilities

• Research and analyze policies to assist with process improvement initiatives
• Maintain the department SharePoint site, including org chart, phone tree, calendars, events, and maintain the Policy and Procedures folders
• Act as telecom and facilities coordinator, assist with the fleet management program
• Act as the department liaison for projects, vendors, and purchases
• Ensure all IT equipment is provisioned and functioning for new hires. Collect old devices and review for replacement as needed
• Lead the department's Safety Committee, Continuity of Operation Planning, assist with onboarding, and other key initiatives
• Provide confidential administrative and clerical support to the Director and Deputy Director
• Coordinate and manage staff recognition events as well as special projects and tasks
• Review and respond to routine inquiries that do not require supervisory attention; answer questions and provide information regarding department policies and procedures; research and provide a variety of special reports and schedules; prepare materials for a variety of meetings
• Assist other divisions with special projects to support the department

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree