Management Assistant

City of Tucson • Cocoa, FL

10d • $32 - $48 • Onsite

About The Position

Position Specific Summary The Management Assistant position at the City of Tucson's City Clerk's Office supervises staff and supports daily administrative operations of the City Clerk’s Office, while implementing management functions and activities.. This position evaluates and recommends improvements to management, monitoring effectiveness and managing regulatory requirements for the office. Work is performed under the supervision of the City Clerk. This position exercises supervision over division personnel.

Requirements

• Education: Bachelor’s degree
• Experience: Two (2) year of directly related experience
• License: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
• Any combination of relevant education and experience may be substituted on a year-for-year basis.

Nice To Haves

• Paralegal or legal background related to regulatory compliance.
• Direct experience and/or certification in project management.
• Experience in administrative support.
• AZ SOS Election Certification.
• Technological proficiency and comfort in using computer software, databases, and various other electronic systems and programs.
• Experience in supervising and training staff, including assigning tasks, providing guidance, and evaluating performance.

Responsibilities

• Leads and maintains various departmental projects related to election cycles; manages timelines, stakeholder communication, logistic coordination, and reporting from initiation through implementation.
• Supervises and oversees the daily work of election employees and coordinates personnel-related activities to including training, approving work schedules, recommending and approving personnel actions, coaching and counseling, and approving time.
• Researches, interprets, and applies State Statutes and City Code to daily operations; ensures departmental actions strictly adhere to legal mandates and evolving legislation.
• Prepares written materials, proofreads, responds to inquiries, attends public meetings, and communicates with the public, supervisors, other City personnel, and Ward offices regarding inquiries and constituent requests; coordinates meetings and prepares presentations as necessary.
• Provides general administration support including managing high-level correspondence, coordinating calendars, completing tasks, and acting as a liaison between the Clerk’s office, Mayor, City Council, and other departments.
• Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics. Ensures compliance with election laws and regulations while demonstrating political neutrality.
• Analyzes, evaluates, and revises standard operating procedures and policies, conducts research and prepares data-driven recommendations, coordinates departmental activities, prepares drafts of various documents, and maintains spreadsheets and databases.
• Performs all other duties and tasks as assigned.

Benefits

• The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind.
• Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.
• With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years.
• We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.
• You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees