Management Assistant

Louisville Metro Government • Louisville, KY

382d

About The Position

The Management Assistant position at Louisville Metro Government involves providing administrative support under general supervision. The role includes tasks such as data entry, maintaining files, answering phone calls, and preparing various documents and reports. The assistant will coordinate office functions and clerical activities, ensuring efficient workflow and adherence to established procedures.

Requirements

• Completion of a one-year business college program in Office Administration.
• Three years of clerical or secretarial experience.
• An equivalent combination of education and experience may be substituted, but must include at least one year of appropriate experience.

Responsibilities

• Types or word processes correspondence and files documents.
• Enters data into a computer and maintains files and records.
• Answers telephone and completes minor administrative projects.
• Prepares lists and records information on forms, completing and processing standard forms, documents, and reports.
• Composes and mails routine correspondence.
• Files documents and maintains departmental manuals, records, and files.
• Coordinates departmental office functions and clerical activities according to established procedures.
• Takes notes at meetings, prepares minutes, and represents supervisor at routine meetings.
• Compiles data, calculates numbers and totals, and prepares complicated reports on department operations or activities assigned by manager.
• Assists in organizing clerical operations for routine program activities, develops standard forms and letters, performs simple research, and completes other minor administrative projects.
• Assesses clerical workflow, methods, and procedures and suggests methods to improve efficiency and solve problems.

Benefits

• Union incentives include Call Out Pay and On Call Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: No Education Listed