Management Assistant II - Confidential

Ventura County • Ventura, CA

394d • $55,554 - $77,775

About The Position

The Management Assistant II - Confidential position at the County of Ventura involves providing comprehensive administrative support to directors and management personnel within the County Executive Office. This role requires a high level of confidentiality and the ability to manage a variety of secretarial and clerical tasks independently, ensuring efficient operations and communication within the department.

Requirements

• Two years of increasingly responsible secretarial or administrative support experience.
• Thorough knowledge of correct English usage, grammar, and modern office methods.
• Ability to understand departmental organization and policies.
• Ability to compose clear and concise correspondence independently.
• Ability to maintain confidentiality and establish effective public relations.

Nice To Haves

• Experience with electronic tracking systems such as PeopleSoft (VCHRP), NeoGov, SIRE, ViaOne, Ventiv.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Supports multiple divisions within the County Executive Office-Human Resources.
• Serves as liaison between the administrator, staff, and the public.
• Relieves the administrator of routine personnel, budget, timekeeping, and purchasing tasks.
• Takes and transcribes meeting notes; performs filing, scanning, and copying tasks.
• Processes payments related to Risk Management claims.
• Utilizes multiple electronic tracking systems (i.e., SIRE, VCHRP, ViaOne, Venitv).
• Revises, proofreads, and edits documents for accuracy and detail.
• Oversees the review process of Board Letters and coordinates with various offices.
• Enters and processes background check information and reports.
• Assists in compiling data for Public Records Act Requests.
• Screens incoming correspondence and prepares replies for the administrator.
• Acts as the administrator's receptionist, managing calls and inquiries.
• Makes appointments and arranges travel and meetings for the administrator.
• Researches and organizes information for reports and special projects.
• Sets up and maintains office files and records, recommending changes as necessary.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Retirement benefits
• Paid holidays
• Flexible scheduling options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Economic Programs
• Education Level: No Education Listed